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This document describes the dissemination of data received from external parties through the proposal / assessment / observing process. Proposal DisseminationProposals are stored in a database located at the Joint Astronomy Centre. They are sent to the following recipients during the assessment process:(i) a JAC support scientist for technical assessment; (ii) an external referee who may be anywhere in the world; (iii) the UKIRT Time Allocation Group of the STFC Panel for Allocation of Telescope Time; and (iv) STFC in the UK for printing and long-term storage. Because PI and Co-I names, email addresses and institution locations are included in the proposal, that information will have been disclosed to all the above individuals by the end of the time-allocation process. Proposals will not be sent to any destination not in the above list. Since PIs will also have registered as a user of the Northstar system, your name, email address and institution are also stored in a user database. This information will not be sent outside the JAC (unless the server is ever relocated). Proposal StorageFor reasons of audit, reporting, semester-to-semester comparison and the support of successful proposals through the semester, proposals are stored on the JAC server for long periods (many years). |
