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JAC Administration
ADMINISTRATION GROUP
Stuart Putland – Head of
Administration
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(808) 969-6528 |
| Policy
and Decision Making |
| Responsible
for the Administration Group |
| JAC
Training Officer |
| Member
of the Senior Management Team |
Link to Internal Human Resources
Policies and Procedures >
click
here
| HUMAN RESOURCES |
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Michele Mulkey – Human
Resources
Manager
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(808) 969-6526 |
| Terms
& Conditions of Employment |
| Visa coordinator |
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| Development
of Policies and Procedures |
Responsible
for the duties of the Human Resources Group
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| Equal
Opportunity Officer |
| Secretary
to Senior Management Team (SMT) |
| Budget – Salaries & Benefits |
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| Co-Op student coordinator |
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Susan O'Neal - Senior
Human
Resources
Associate
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(808) 969-6527 |
| Employee HR advisor |
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| Recruitment Coordinator |
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Visa Processing
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| Staff
Evaluation/Administration |
Responsible
for the duties of the HR Associate and Receptionist
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Ergonomics
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| Terms
and Conditions of Employment |
| Hawaii
State Tax |
| Salary
Spreadsheets and Financial Reports (RCUH/STFC) |
| Workers'
Compensation |
| Jean
Stoner – Human Resources Associate |
(808) 969-6589 |
| Payroll/Annual Leave processing
and reconciliation |
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| Travel Coordinator – travel
arrangements, approvals and claims |
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| High Altitude Medical Coordinator |
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| Utility/Medical/Dental Invoices
and Claims processing (STFC) |
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| Allowances/Expense Claims
processing |
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| Provides coverage for the
Receptionist in times of absence |
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| Import and Export Shipment
Documentation |
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| Maintains Stationery/JAC Forms,
Xerox and Fax machines budgets |
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| RECEPTION/VEHICLES |
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Connie Larsen -
Receptionist
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(808) 961-3756 |
| Vehicle
Scheduling/Meal Bookings for Staff |
| Switchboard
Operator |
| Receives
and Assists Visitors |
| Incoming/Outgoing
Mail |
| Variety
of clerical duties; typing, photocopying and faxing of documents |
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| Word-processing,
ad hoc and ongoing administrative tasks |
| Administrative support to
Outreach Coordinator |
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| Organizing
and maintaining HR central filing system |
*****
| FINANCE
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Christine Campbell –
Finance
Officer
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(808) 969-6535 |
| Financial Management Information |
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| Policy and Procedures |
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| Contracts Officer |
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| Responsible
for the duties of the Junior Accountant and Accounts
Receivable/Payable
Clerk |
| Allocations |
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| Budget holder’s reports and
associated system information |
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| Outturn Forecasts |
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| STFC salaries and associated
Advice Notes Tenders, Write-Offs,
Disposal |
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Velvet Gonsalves-Nases –
Junior
Accountant
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(808) 969-6525 |
| Month/Year End Reconciliation |
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| SunSystems V5 Training and
Queries |
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| Budget and Expenditure Code
Adjustments |
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| SunSystems Monthly
Reconciliations |
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| Journal Entries |
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| Fixed Asset Register |
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| Responsible for the duties of
the Accounts Receivable/Payable Clerk |
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Felisa Teramoto - Accounts
Receivable/Payable
Clerk
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(808) 969
6514 |
| Accounts Receivable/ Payable |
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| Purchase Order processing and
inquiries |
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| Invoice processing and inquiries
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| Process incoming and outgoing
checks |
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| Advice Notes |
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| Portable and Attractive Register |
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