Financial Budget Adjustments

There may be circumstances where a budget holder wishes to move expenditure from one code to another; either Activity or Expense.  This is usually because the expenditure was recorded incorrectly in the first place. Budget holders wanting adjustments to be done to their budgets will need to fill out Form Financial Adjustments.   It is helpful if you can give the Accounts staff as much information as possible of the transaction to be transferred e.g date; supplier, etc.  If the expenditure is to be transferred between main budget holders, it is necessary to show their agreement to this by getting them to sign the form (see Financial Responsibility list to see who hold budgets).

Once the form is completed and the proper signatures have been obtained, the form along with anybackup paperwork, needs to be turned in to the Accounts Clerk.

Please note that adjustments will be done in the current period, it cannot be back posted to previous periods, therefore, the adjustment will not show up until the next handout of budget holder reports in the new period.

If you have any questions, please see the Accounts Clerk.