PETTY CASH

Petty cash is issued by either the Accounts Clerk or the AP/AR Clerk in the Finance Section. Employees needing petty cash will need to sign for the cash received.

Purchases of goods and service costing more than $75 should not be made with petty cash. Special requests for amounts in excess of this should be referred to the Finance Officer. Purchase orders rather than petty cash should be used for items over this amount.

Petty cash should not be used for the following:

• Salaries, wages or similar payments;
• Purchases of goods and services for the personal use of staff;
• Payroll and Travel Advances;
• Loans to employees;
• Cashing checks for employees or other individuals;
• Reimbursement of entertainment expenditure.

Receipts must be obtained for each petty cash expenditure. There will also be a Petty cash form (supplied by the Finance Section) that needs to be filled in by the employee.