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JAC Health and Safety Manual: Table of Contents

JAC Health and Safety Manual



Shortcut index 



Evacuation Map




Have a safe day

Earthquake Check List

Evacuation Maps



Table of Contents 


  1. Introduction

    1. Site Safety Policy
    2. Health and Safety Orientation of New Employees
    3. Safety Training Plan
    4. Injury/Illness Reporting and Investigation
    5. Risk Assessment
    6. Relevant Legislation and JAC Policies
    7. Role of Designated Official
    8. Authorised Equipment Operators
    9. Safety Policies for JAC Staff Working Elsewhere
  2. Occupant Emergency Plans & Equipment Locations-Hilo Only

    1. Introduction
    2. Emergency Assembly Area
    3. Emergency Phone Numbers
    4. Severe Weather
    5. Earthquake
    6. Fire
    7. Cryogens
    8. General Spills
    9. Medical Emergencies
    10. Bomb Threat
    11. Emergency Equipment Location
    12. Building Emergency Escape Plan
  3. Personal Protective Equipment

    1. Overall Policy
    2. Protective Clothing
    3. Eye Protection
    4. Respiratory Protection Program
    5. Hearing Conservation Program
  4. General Safety and Laboratory Policies

    1. General Use, Care and Maintenance of Equipment
    2. Visitors
    3. Working Alone in Hilo
    4. Laboratory and Housekeeping Policies
    5. Office Safety
    6. Safety and Health Program for Display Screen Equipment
Appendix 1: DSE Training
    1. Contractor Safety Policy
    2. Manual Handling (aka Lifting and Carrying)
    3. Rendering First Aid
    4. Laser Safety
    5. Ladder Safety
  1. Compressed Gases, Cryogenic Liquids, Vacuum Equipment

    1. Compressed Gases in Cylinders
    2. Cryogenic Liquids
    3. Glass Vacuum Equipment
    4. Vacuum Pump Exhaust
  2. Hazardous Chemicals and Flammable Liquids

    1. Hazard Communication Program
    2. Storage and Use of Hazardous Chemicals and Flammable Liquids
    3. Hazardous Waste Disposal
    4. Used Oil/Ethylene Glycol Disposal
    5. Refrigerant Disposal
  3. Bloodborne Pathogens Policy

    1. Introduction
    2. Policy
    3. Responsibilities
    4. Procedures
  4. General Shop Policies

    1. Workshops, Vehicle Bay and Welding Policies
    2. Powered Industrial Trucks
    3. Hoist/Crane/Manlift/Lifting Equipment Safety
  5. Mauna Kea Safety Policies - General

    1. Introduction
    2. Hale Pohaku
    3. Emergency Procedures for Ice/Snow/Poor Road Conditions
    4. This section left blank
    5. Personal Protective Equipment Specific to Mauna Kea
    6. Summit Smoking Policy
    7. Policy on Stays at High Altitude
    8. High Altitude Physical Examination
    9. Medical Alert Disclaimer Forms
    10. Acute Mountain Sickness
    11. Vehicle Operation
  6. Mauna Kea Safety Policies: JCMT and UKIRT (NB also look at the previous chapter)

    1. Policies
    2. Responsibilities
    3. Summit Facility Safety
    4. JCMT Safety
    5. UKIRT Safety
  7. Occupant Emergency Plans and Equipment Locations JCMT and UKIRT

    1. Introduction
    2. Emergency Phone Numbers
    3. Emergency Equipment Locations
    4. Hurricane and Severe Storms
    5. Summit Fire
    6. Cryogens
    7. Power Outage
    8. General Spills
    9. Automobile Accident
    10. Mountain Sickness
    11. Medical Emergencies
    12. Bomb Threat
    13. Emergency Evacuation Vehicle (EEV)
    14. Maps
    15. Use of Emergency Telephones
    16. Building Emergency Escape Plan
    17. Earthquake
  8. Electrical Safety Policy

    1. Policy
    2. Responsibilities
    3. Training Requirements
    4. Procedures
    5. Definitions
  9. Lockout/Tagout Policy

    1. Policy
    2. References
    3. Definitions
    4. Responsibilities
    5. General
    6. Procedures
    7. Boundaries and Safe Isolation Checks

Appendix 1: Exception

Appendix 2: Lockout/Tagout Checklist

Appendix 3: Specific Documented Procedures: JCMT

Appendix 4: Specific Documented Procedures: UKIRT

  1. Addendum 1, List of  Post Holders
  2. Addendum 2, Schedule for review of manual
  3. Addendum 3, MKSS Emergency Medical Procedures - [refer to MKSS Emergency Procedures booklet (red folder)]
  4. Addendum 4, Emergency Evacuation Vehicle Operation - [refer to MKSS Emergency Procedures booklet (red folder)]
  5. Addendum 5, JAC Safety Summary Sheet for Visitors of Less Than 2-months Duration
  6. Addendum 6, Acknowledgment of JAC Safety Manual Briefing
  7. Addendum 7, DSE Eyewear - Vision Specialist's Form
  8. Addendum 8, Mauna Kea Vehicle Procedures Checklist
  9. Addendum 9, Mauna Kea Observatories Winter Policies and Procedures
  10. Addendum 10, Visiting Instrument Personnel: Safety Guidelines & Questionnaire
  11. Addendum 11, Glossary
  12. Addendum 12, Evacuation Maps - Hilo, JCMT, UKIRT
  13. Addendum 13, Floor Safety Signage
  14. Addendum 14, JAC 2013/14 SHE Improvement Plan
  15. Addendum 15, A Guide to Setting Up Your Workstation

Any questions about this page should be addressed to Marjorie Dougherty. Email:


Message From the Director

The JAC is a safety-conscious organisation and recognises the importance of safeguarding the well-being of all our staff and visitors. We have produced this manual to set out the details of day-to-day working practices, which we hope will keep the JAC a safe and pleasant place to work as far as it is practicable to do so.

I encourage all staff and visitors to study the relevant parts of this manual and incorporate its measures into everyday practice so that every job you do is done in a naturally safe manner.

Remember, none of the thousands of people injured at work every year expected it to happen to them; it is only by learning from the mistakes of the past and applying their lessons in our own work that we can improve matters. This manual contains the lessons of the past, please apply them.

Professor Gary Davis
Director, Joint Astronomy Centre

Message From the Site Safety Advisor

The Joint Astronomy Centre (JAC) Health and Safety Manual is a collection of policies, procedures and guidelines that have been established to create and maintain a safe and healthy environment for employees, visitors and the surrounding community. This manual is written for line managers to assist them in establishing and maintaining the minimum-risk work environment acceptable to the JAC and their staff to be informed about JAC's policies. Copies are available to any employee through the Site Safety Advisor.

In a research environment, a safety manual must keep pace with new programs and improved knowledge. Readers are encouraged to submit any suggestions for change to the Site Safety Advisor for review and possible implementation.

References to safety regulations are to the Federal OSHA standards, unless otherwise stated.

Jay Tsutsumi
Site Safety Advisor


Contact: JAC webmasters. Updated: Mon Mar 24 15:27:40 HST 2014

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