1.The policy of the JAC is that, as far as is
reasonably practicable, healthy and safe working
conditions will be provided for all members of staff and
all visitors to the JAC facilities.
2.The minimum standards for safety will be
those laid down by the State of Hawaii Occupational Safety
and Health standards. The JAC is also required to comply,
where the requirements are more stringent and where it is
reasonably practicable, with UK
standards encompassed by the Health and Safety at Work Act
3.All members of staff have a duty to ensure
that this safety policy is implemented and that all
provisions herein are fully carried out.
4.While all staff have a role to play in
promoting and maintaining an effective health and safety
regime at the JAC, particular groups/individuals have
specific responsibilities as follows:
a.the Director, through the management chain,
for the practical application of the JACís overall health
and safety policy and procedures, including their
development, implementation, monitoring and review;
b.the Heads of Divisions and Sections to ensure
safe and healthy conditions for those whom they supervise;
c.employees to implement the provisions in this
manual and to take care of the health and safety of
themselves and their colleagues;
d.visitors to the JAC's facilities to behave
e.contractors who are engaged to carry out work
at the JAC facilities to do so in a safe manner.
5.Any safety training which may be necessary
for the implementation of this policy will be provided by
7.In compliance with HawaiiState law,
smoking is prohibited in all JAC buildings, including the
facilities at the summit.In addition, smoking is prohibited within 20 feet
of entrances, exits, windows that open, and ventilation
intakes that serve an enclosed or partially-enclosed area
where smoking is prohibited. (Note: HawaiiState law
defines a partially-enclosed area as any area with a roof
and two or more walls.)
8.The JAC has a site safety advisor who has
been charged to consider, recommend, monitor, review and
implement any changes which may be necessary to ensure
safe working conditions at all the JAC sites.
9.The JAC has a safety, health and
environmental committee that enables free discussion of
safety topics to take place between management and other
safety representatives. The terms of reference and
membership of this committee are displayed on the safety
This statement is issued by the Director of
the Joint Astronomy Centre (JAC), Hilo, Hawai'i.
Signed: by Gary
Reissued: 26-April-2013, Chris Laude, Chairman Safety
Implementation of Site Safety Policy.
The JAC's site safety policy is
certain named post holders
such as the Site Safety Advisor. The current list of post
holders is given in Addendum 1
to the Safety Manual;
the safety training program;
health and safety
orientation of new staff;
the Safety Manual;
The Safety Manual is updated by a rolling review at the Safety
Committee meetings; each chapter is reviewed at least once every
2 years. Chapter 7 (Bloodborne Pathogens) is reviewed at least
once a year to comply with HIOSH
12-205-1(c)(iv), which uses identical wording to OSHA 29CFR 1910.1030(c)(1)(iv).
Chapter 13 (Lockout/tagout) is reviewed at least once a year to
comply with HIOSH 12-67.2-2
which subsumes OSHA 29CFR
safety manual is available in two forms: via the World Wide Web
on the JAC server, and in hard copy. The World Wide Web version
is maintained as the definitive up-to-date version. In addition,
eight controlled hard copies of the manual are maintained up to
date under the supervision of the Site Safety Advisor; these
In the UKIRT control room
In the UKIRT Hilo Office #12
In the JCMT control room
Site Safety Advisor's copy
Chairman of the Site Safety
Head of Administration's copy
In the Library 1-copy
In the JAC Office at Hale Pohaku
clearly labelled as such on the spine of the binder. All other
hard copies should be regarded as temporary only - for the
definitive version, check a controlled copy or the WWW.
annual STFC SHE (Safety,
Health and Environmental) Management Improvement Plan
the Hazard Communication
Site Safety Committee;
Site Safety, Health and Environment Committee is currently
chaired by the Chief Engineer and meets every 3-4 months.
Current members of the Safety Committee are: J.L.Cookson, M.K.
Dougherty, C.S.Laude, W.P.Light, M. Hauschildt-Purves, T.H.
Kerr, J.H. Tsutsumi, J.G.A. Wouterloot.
safety bulletins issued by
the Site Safety Advisor;
the Safety Tours which are held
every 4-6 months in which the Site Safety Advisor, the
Chief Engineer and one other member of staff tour each of
the 3 sites and place actions on staff members to fix any
safety issues identified;
bi-annual STFC Safety Audit
safety assessments (Risk
Assessments) which are carried out by supervisors before
any potentially hazardous tasks are undertaken, and
special Display Screen Equipment (DSE) risk assessments
which are carried out for all DSE operators (see Chapter 4, section F). The
Display Screen Equipment Advisor or Site Safety Advisor
are available to assist in carrying out these assessments.
(See also section E);
an Accident Investigation
Committee consisting of the Site Safety Advisor, Chairman
of the Safety Committee, Head of Administration, and other
staff as appropriate;
documentation maintained by
the Site Safety Advisor, or under his control;
training records for authorized
equipment operators (cranes, forklifts, hoists, starlift)
The master list is contained in Addendum 1.
disciplinary action where
necessary against staff who do not comply with JAC's
policies and procedures as laid down in this manual. The
normal disciplinary procedures, as set out in STFC and
RCUH conditions, will be used;
routine inspections of first
aid equipment and lifting equipment carried out by the Site
Safety Advisor or under his control.
and Safety Orientation of New Employees
All new employees will receive a health
and safety orientation designed to enable their active
participation in JAC health and safety programs. The information
provided to new employees will promote their awareness and
understanding of the possible hazards at work, as well as the
methods to be used to control such hazards.
Ensures the employee is
enrolled in the appropriate programs (e.g., first
aid/CPR, and training sessions) and obtains and uses the
equipment necessary to perform his/her job according to
JAC health and safety policies (e.g., protective
clothing, safety glasses, shoes, hard hats, and
government drivers licenses).
Discusses and, when
appropriate, demonstrates safety practices and equipment
(e.g. TSS/Work Leader safety procedures, specific
lockout/tagout procedures, safety harness, and eyewash)
in the area(s) assigned.
Explains pertinent JAC health
and safety policies, via the JAC Safety Manual
Explains use of special
equipment and/or facilities.
Ensures that the employee
attends required health and safety training.
Agency Staff; being staff
employed directly by the Agencies (STFC, NRC) and
resident within the JAC: The immediate supervisor and
the sponsor will ensure that all health and safety
requirements are explained to and understood by the
Site Safety Advisor
Coordinates and conducts training
sessions for new employees (e.g., Introduction to Health and
Safety at JAC).
rights, benefits including the "Employee Assistance
Program" and JAC requirements in the event of
occupational injury or illness.
Notifies the Site Safety
Advisor of arrival of new employees.
General safety training will be made
available to all employees and specific training plans will be
developed to suit the needs of all individuals subject to
special or unusual hazards.
Informs personnel of safety
training opportunities as they arise and makes sure those
personnel who require specific training courses attend them.
Regularly checks safety
training records of his or her staff and works with the SSA
to schedule suitable training dates/times
Regularly checks their safety
and works with their supervisor to schedule their required
Participates in the safety training
program(s) as required.
Site Safety Advisor
Schedules safety training courses as
requested by staff and/or supervisors.
The Site Safety Advisor conducts and
schedules various health and safety training programs ranging
from short videos to longer courses. Topics covered include
first aid, cardiopulmonary resuscitation (CPR), fire
extinguisher use, forklift safety and lockout/tagout.
Training provided by the Site Safety
Advisor is not intended to replace the supervisors'
responsibility for ensuring that employees are properly
trained to perform assigned tasks.
4. Safety Training
The frequency of training is determined
by the employee's supervisor taking into account Federal and
State regulatory requirements. The current requirements
for any employee can be found in the JAC Internal Web.
Injury/Illness Reporting and Investigation
Policy and Purpose
Prompt and accurate reporting of work-related
injuries/illnesses is a necessary component of effective
accident prevention programs.
Any work related injuries or illnesses involving occupational
death; every non-fatal occupational illness; and those non-fatal
occupational injuries which involve one or more of the following
must be reported to the Site Safety Advisor and the employee's
loss of consciousness
days away from work
restricted work activity or job
medical treatment beyond first aid, or
in which injury was avoided only by good fortune
following, taken from OSHA'sAn Overview:
Recording Work-Related Injuries and Illnesses,must also be recorded and reported to the Site Safety Advisor and employee's
also record work-related injuries and illnesses that are
significant (as defined below) or meet any of the additional
criteria listed below.
You must record any
significant work-related injury or illness that is diagnosed
by a physician or other licensed health care
professional. You must record any work-related case
involving cancer, chronic irreversible disease, a fractured or
cracked bone, or a punctured eardrum. See 29 CFR 1904-7.
What are the
additional criteria? You must record the following conditions when
they are work-related:
needlestick injury or cut from a sharp object that is
contaminated with another person's blood or other
potentially infectious material;
requiring an employee to be medically removed under
the requirements of an OSHA health standard;
Standard Threshold Shift (STS) in hearing (i.e., cases
involving any average hearing loss of 10 dB or more in
either ear); and
as evidenced by a positive skin test or diagnosis by a
physician or other licensed health care professional
after exposure to a known case of active tuberculosis.
accident occurs involving: loss of life; or injury to three or
more employees requiring inpatient hospitalization; or property
damage in excess of $25,000, then the Head of Administration or
Official shall report the accident by telephone
(1-800-468-4644, ext. 9102 or 808-586-9102) or in person to OSHA in the quickest
possible manner but in no case shall the time exceed 8 hours.
The report shall include all known circumstances of the
accident, the establishment name, location of incident, the
number of fatalities or hospitalized employees, the extent of
any injuries, the time of the incident, contact person and phone
number, and the amount of property damage. Additional reports,
in writing or otherwise, may be required by the director of OSHA. This requirement
applies to each such fatality or hospitalization of three or
more employees which occurs within 30 days of an incident.
learn of a reportable incident at the time it occurs, the
employer shall make the report within eight hours of the time
the incident is reported.
Any other incidents in which remedial action
could improve safety should be reported to the Site Safety
Advisor or the employee's supervisor.
Reports the incident to the Site Safety Advisor andtheir
supervisor within 6 hours of its occurrence.
i.Promptly informs the
Head of Administration of the accident.
ii.Obtains witness statements and assists in accident
iii.Completes the Research Corporation of the University
of Hawaii (RCUH) Supervisor's Report of Industrial
Injury & Accident Investigation form and submit it to
the Principal Human Resources Associate in sufficient time to
allow it to be reported to RCUH within 24 hours of the incident.
c.Site Safety Advisor
i.Insures that all injury/illness reporting forms are
ii.Reports major incidents involving STFC
staff to the STFC Safety Advisor using the UK RIDDOR regulations
as a guide.
iii. Reports all safety
incidents to STFC using their SHE (Safety Health and
Environment) web reporting system.
d.Safety Committee Chairman
Initiates and conducts
accident and incident investigations if required.
incidents to OSHA
or HIOSH (Hawaii
Occupational Safety and Health) if required. (One or more
fatalities, hospitalization of three or more employees, or
property damage in excess of $25,000 must be reported
within eight hours.)
will be investigated by an Accident Investigation Committee at
the discretion of the Safety Committee Chairman.
b.Responsibilities of an Accident
Review the human
techniques or actions and uses of equipment or
instrumentation involved in the accident.
circumstances and underlying factors leading to the
Identify methods or
actions to prevent similar accidental events.
The committee will
neither assign responsibility nor recommend any
Depending on the level
and nature of the findings , some measures may be
implemented immediately whereas others may be considered
by the Safety Committee. In the former, the Director
will be notified and in the latter, recommendations will
be made to him.
recommendations will be reported to the STFC Safety
Advisor where deemed applicable.
Three forms of
risk assessment are routinely carried out at JAC. The regular
safety tours are an "area assessment" of all our work areas. In
addition, where non-routine tasks are to be performed, a risk
assessment (job assessment) is carried out first by the relevant
supervisor with support from the Site Safety Advisor. The third
form of risk assessment covers DSE operators, and the Site
Safety Advisor has special forms for that purpose.
Alerts supervisor to situations where a
risk assessment may be required. Participates in performing risk
assessments, and carries out the required actions.
Initiates risk assessments where
required, for example in situations where work practices will
change or in areas where existing risks have come to light.
Ensures that the findings of the risk assessment are acted upon
and appropriate equipment is provided.
c.Site Safety Advisor
Assists supervisor in completing riskassessments. Issues assessment control number to
risk assessment number (allocated by the Site Safety Advisor) is
of the form "telescope- number- year", e.g. UKIRT-3-1997"
object of the exercise is to prevent accidents happening by
identifying those things about which it might later be said "we
should have thought of that". The Site Safety Advisor can give
assistance in filling out the form.
The underlying legislation for safety
in the USA is the Occupational Safety and Health Act of 1970, as
amended in 2002. This Act established an Occupational Safety and Health
Administration (OSHA), whose job it is to interpret and
police the Act. The key part of the Act is Section 5:
(a) Each employer
(1) shall furnish
to each of his employees employment and a place of employment
which are free from recognized hazards that are causing or are
likely to cause death or serious physical harm to his
(2) shall comply
with occupational safety and health standards promulgated
under this Act.
(b) Each employee
shall comply with the occupational safety and health standards
and all rules, regulations, and orders issued pursuant to this
Act which are applicable to his own actions and conduct."
is very similar in spirit to the UK Health & Safety at Work Act of 1974.
section 5 of the OSH
Act is sufficient in principle to ensure the safety of staff in
the workplace, it would be very hard to enforce without detailed
interpretation. This detail is provided in the various Standards
that OSHA produces,
which are embodied in 29 CFR (which means the Code
of Federal Regulations number 29). 29 CFR has many
parts, numbered rather haphazardly. Chief among these, as they
apply to JAC, is 29 CFR part
1910, also known as "Federal
29 CFR 1910 is a
substantial book and gives a lot of detail in some areas, less
so in others. In order to help people who are trying to obey the
standards, there is also a substantial body of written responses
to queries from the public on points of interpretation. These
take the form of whole letters, and of "frequently asked
question" (FAQ) documents.
the OSHA standards,
the written interpretations, and the whole of the 1970 Act can
be found on OSHA's web
site at www.osha.gov.
2. HawaiiState Law
The 1970 OSH Act also allowed for States to set up
their own standards (effectively, therefore, their own versions
of 29 CFR), and Hawaii chose to do so. The standards are
Applicability of Law from staff members' own countries
Many members of staff at JAC are not US
citizens. For UK citizens the UK health and safety laws do not apply in
the US. It is however, STFC's policy to
harmonize the requirements of UK and US health and safety legislation and
where reasonably practicable, to adopt the more stringent
policy is to apply the provisions of US law, plus those of UK law where they are known to be more
strict and where it is reasonably practicable to do so.
Role of Designated Official
The JAC has a
position entitled "Designated Official" and various references
to this position are contained in this manual. The
Designated Official has overarching responsibility for the
management actions and decisions that need to be taken in the
event of emergencies or unforeseen incidents such as fires,
earthquakes or serious injury/death to personnel. They
shall also be the point of contact for the police/media in the
event of a major incident involving the JAC, its staff or its
The position is normally held by the Director JAC. In his
absence off-island, another member of the Senior Management Team
(SMT) will be named as the Designated Official. All
changes of the Designated Official are notified to staff by
email, and are also held at
equipment is to be used by authorised operators only. A list of
the currently authorised operators is in Addendum 1. Operational use of
the telescopes also requires certification (see Chapter 10 Section C)
All Jib Hoists (JCMT, UKIRT &
JCMT Genie Aerial Work Platform
JCMT Overhead Crane
JCMT Starlift - Lift and Park Only
JCMT Emergency Roof and Door Winch
JCMT SCUBA-2 Platform Lift
UKIRT Dome Crane
Exposed Live Parts Between 30V and
Hilo Vehicle Lift
UKIRT Lift-a- Loft Scissors Manlift
UKIRT Hyster Forklift
UKIRT Hyster Forklift -
Relocate and Park
Genie Z-45/22 Articulating Boom Lift
Policies for JAC Staff Working Elsewhere
guidelines have been carefully drawn up with the aim of ensuring
that staff work in a safe manner without excessive requirements
- going to another site does not change any of the premises upon
which the guidelines are based and in particular does not give
any sort of "holiday from risk". Staff should therefore abide by
local safety policy and/or JAC policy, whichever is more