Joint Astronomy Centre
Google
Show document only
JAC Home
JCMT
UKIRT
About the JAC
Contact Info
OMP
Outreach
Seminars
Staff-only Wiki
Weather
Web Cameras
____________________

Employment Opportunities
Gemini/JAC library
Mailing lists
Public Wikis
Safety Manual
Safety Briefing
JAC Safety Manual - Chapter 11: Occupant Emergency Plans & Equip Locations JCMT & UKIRT

CHAPTER 11:

OCCUPANT EMERGENCY PLANS AND EQUIPMENT LOCATIONS - JCMT AND UKIRT

A. Introduction 

1. Policy
    This section collects emergency response plans relevant to emergencies involving staff on Mauna Kea. Other emergency plans are contained in Chapter 2. Due to the remote nature of the telescopes, staff and visitors shall be well acquainted with the policies and procedures in this chapter.
2. Responsibilities
  1. Employee
    1. Is aware of current occupant emergency plans and equipment locations.
    2. Informs the Site Safety Advisor of use of emergency equipment as soon as possible so that supplies may be replenished.
      3.  
  2. Site Safety Advisor
    1. Replenishes emergency supplies and equipment as necessary.
    2. Restocks first aid supplies every two weeks.
    3. Consults with the JAC medical advisor to verify suitability of emergency equipment and compliance with relevant legislation.
      4.  
  3. Supervisor
    1. Ensures that their staff is aware of emergency equipment locations and safety procedures.

B. Emergency Phone Numbers

1. In Case of a Medical Emergency - Dial 911 for Police, Ambulance or Fire.
    See the MKSS Mauna Kea Emergency Procedures booklet for full instructions, i.e. the red booklet located at JCMT and UKIRT with the controlled copies of the JAC Safety Manual.

    Information to give the Dispatcher:

    1. Type of emergency: Medical (give a brief description of what happened, e.g. person ill, person injured)

    2. Facility: Hale Pohaku (HP), JCMT or UKIRT

    3. Location: Mauna Kea

    4. Call back number: Telephone number you are calling from

    5. Your name

    6. If the medical emergency is serious enough,

      •  you must explicitly request helicopter services or the Pohakuloa Training Area (PTA) services. DO NOT ASSUME that the dispatcher will send one of these services automatically, YOU MUST REQUEST IT.

      • Agree a rendezvous to meet the emergency services 

    1. Maps showing the agreed emergency evacuation sites are in section N . The dispatcher has copies of these maps.

      DO NOT HANG UP FIRST.


      2.
2. Other Emergency Numbers
    Always call 911 first

    1. 961-8336, County of Hawaii Fire Department Dispatcher

    2. 935-0031, County of Hawaii Civil Defense (0745-1630 Monday-Friday) or 935-3311 (after hours), 911 (for helicopter)

    3. 969-2447 or 969-2448, PTA Fire Department

    4. 969-2401, PTA Post Headquarters

    5. 1-800-222-1222, Poison Center (toll free)

    6. 756-8457, Emergency Evacuation Vehicle

    7. 1-800-424-9300, CHEMTREC


3. Observatories
  1. CFHT: 961-2630, 961-2639

  2. CSO: 935-9853

  3. Gemini: 974-2650

  4.  IRTF: 974-4208

  5.  JCMT: 935-0852

  6.  Keck: 935-8643

  7.  MKSS (Hale Pohaku): 935-7606

  8.  SMA: 933-6990

  9.  Subaru: 935-5861

  10.  UH88 and UH24: 974-4200

  11.  UKIRT: 961-6091, Remote Operations Office (Hilo): 969-6574, 969-6579, 969-6561  Note: in case of an emergency involving the JCMT TSS, call UKIRT immediately at the Remote Operations Office in Hilo.

  12.  VLBA: 935-6719

4. Rangers
  1. Emergency - Visitor Information Station (VIS) Priority Line (0900-2200):  934-9244

  2. Cell phone #1: 960-2820 a.m./p.m. summit patrols

  3. Cell phone #2: 960-3077 at VIS

  4. Cell phone #3: 960-3289 base phone at VIS

5. Other Numbers (click here for phone numbers to the list below)
    1. Jay Tsutsumi, Safety Advisor
    2. Chris Laude, Chief Engineer
    3. Tom Kerr, Head of UKIRT Operations
    4. Doug Johnstone, Associate Director JCMT
    5. Jessica Dempsey, JCMT Operations Manager
    6. Wendy Light, Head of Administration
    7. JAC Headquarters, 961-3756
    8. Gary Davis, Director

C. Emergency Equipment Locations 

Whenever emergency equipment is used, the Site Safety Advisor must be informed so that supplies may be replenished.

Supplies shall only be used when genuinely needed, in particular, emergency rations shall only be consumed in the case of a real emergency.

1. JCMT:

 

 

 

 

 

 

 

 

 

 

 

 

 


   Automated External Defibrillator (AED)

 

 

 

 

 

 

 

 

 

 

Control room vestibule

 

 

 

 

 

 

 

 

 

 

 

 

Back Supports

 

 

 

 

 

 

 

 

 

 

 

 

Outside of crew room in safety cabinet

 

 

 

 

 

 

 

 

 

 

Cryo-Gloves, Protective Goggles and Face Shields

 

 

 

 

 

 

 

 

Left antenna nasmyth platform

 

 

 

 

 

 

 

 

 

 

 

Disposable Bag Mask Resuscitator

 

 

 

 

 

 

 

 

 

 

Control room vestibule (in the emergency oxygen backpack)

 

 

 

 

 

 

 

 

Ear Plugs

 

 

 

 

 

 

 

 

 

 

 

 

 

Mechanical shop

 

 

 

 

 

 

 

 

 

 

 

 

EEV Key

 

 

 

 

 

 

 

 

 

 

 

 

 

In key box outside of crew room

 

 

 

 

 

 

 

 

 

 

 

Emergency Battery Lantern

 

 

 

 

 

 

 

 

 

 

 

Outside of crew room in safety cabinet

 

 

 

 

 

 

 

 

 

 

Emergency Blankets

 

 

 

 

 

 

 

 

 

 

 

 

Outside of crew room in safety cabinet

 

 

 

 

 

 

 

 

 

 

Control room vestibule

 

 

 

 

 

 

 

 

 

 

 

 

Emergency Burn Kit

 

 

 

 

 

 

 

 

 

 

 

 

Outside of crew room in safety cabinet

 

 

 

 

 

 

 

 

 

 

Emergency Oxygen

 

 

 

 

 

 

 

 

 

 

 

 

Outside of crew room

 

 

 

 

 

 

 

 

 

 

 

 

Control room vestibule

 

 

 

 

 

 

 

 

 

 

 

 

Emergency Oxygen (large cylinder/therapeutic type
      for use with variable flow regulator which is kept in the safety cabinet)

Outside of crew room

 

 

 

 

 

 

 

 

 

 

 

 

Emergency Rations

 

 

 

 

 

 

 

 

 

 

 

 

Outside of crew room in safety cabinet

 

 

 

 

 

 

 

 

 

 

Emergency Standby Telephone
     (uses GTE lines directly bypassing the local KSU system)

 

 

 

 

By safety cabinet outside crew room (instructions for use in Section O)

 

 

 

 

 

 

 

Emergency Stove

 

 

 

 

 

 

 

 

 

 

 

 

Outside of crew room in safety cabinet

 

 

 

 

 

 

 

 

 

 

Eyewash Bottles

 

 

 

 

 

 

 

 

 

 

 

 

In all first aid kits

 

 

 

 

 

 

 

 

 

 

 

 

Fire Extinguishers

 

 

 

 

 

 

 

 

 

 

 

 

Fire extinguishers are located at various locations

 

 

 

 

 

 

 

 

 

First Aid Kit

 

 

 

 

 

 

 

 

 

 

 

 

 

Outside of crew room

 

 

 

 

 

 

 

 

 

 

 

 

Mechanical shop

 

 

 

 

 

 

 

 

 

 

 

 

First Responder Kit

 

 

 

 

 

 

 

 

 

 

 

 

Control room vestibule

 

 

 

 

 

 

 

 

 

 

 

 

Hard Hats and Bump Caps

 

 

 

 

 

 

 

 

 

 

 

Entrance

 

 

 

 

 

 

 

 

 

 

 

 

 

Membrane platform access stairs

 

 

 

 

 

 

 

 

 

 

Harnesses and Lanyards

 

 

 

 

 

 

 

 

 

 

 

Outside of crew room in safety cabinet

 

 

 

 

 

 

 

 

 

 

Membrane platform

 

 

 

 

 

 

 

 

 

 

 

 

Heated Eyewash Drench Hose Unit

 

 

 

 

 

 

 

 

 

 

Next to UPS batteries

 

 

 

 

 

 

 

 

 

 

 

 

High Voltage Lineman's Gloves

 

 

 

 

 

 

 

 

 

 

Outside of crew room in safety cabinet

 

 

 

 

 

 

 

 

 

 

Infection Control Kit

 

 

 

 

 

 

 

 

 

 

 

 

Outside of crew room in safety cabinet

 

 

 

 

 

 

 

 

 

 

JAC Safety Manual

 

 

 

 

 

 

 

 

 

 

 

 

Control room

 

 

 

 

 

 

 

 

 

 

 

 

 

Laser Eye Wear

 

 

 

 

 

 

 

 

 

 

 

 

Outside of crew room in safety cabinet

 

 

 

 

 

 

 

 

 

 

Lockout Centres

 

 

 

 

 

 

 

 

 

 

 

 

Outside of mechanical shop and in control room

 

 

 

 

 

 

 

 

 

Material Safety Data Sheets (MSDS)

 

 

 

 

 

 

 

 

 

 

 

Outside of mechanical shop

 

 

 

 

 

 

 

 

 

 

 
       On line at JAC website











MK Emergency Evacuation Procedure Manual
       (includes EEV Operation Manual & MK Emergency Procedure plan)

 

Control room

 

 

 

 

 

 

 

 

 

 

 

 

 

Respirators

 

 

 

 

 

 

 

 

 

 

 

 

 

Mechanical shop

 

 

 

 

 

 

 

 

 

 

 

 

Roll-down Ladder

 

 

 

 

 

 

 

 

 

 

 

 

Outside rear doors of building

 

 

 

 

 

 

 

 

 

 

 

Safety Glasses

 

 

 

 

 

 

 

 

 

 

 

 

Mechanical shop door

 

 

 

 

 

 

 

 

 

 

 

 

Outside of electronic shop

 

 

 

 

 

 

 

 

 

 

 

Receiver prep room

 

 

 

 

 

 

 

 

 

 

 

 

Sleeping Bags

 

 

 

 

 

 

 

 

 

 

 

 

Outside of crew room in safety cabinet

 

 

 

 

 

 

 

 

 

 

Spill Kit

 

 

 

 

 

 

 

 

 

 

 

 

 

Outside of mechanical shop

 

 

 

 

 

 

 

 

 

 

 

Splint Kit

 

 

 

 

 

 

 

 

 

 

 

 

 

Outside of crew room in safety cabinet

 

 

 

 

 

 

 

 

 

 

Stretcher and Spine Boards

 

 

 

 

 

 

 

 

 

 

 

Outside of electronic shop

 

 

 

 

 

 

 

 

 

 

 

Sunglasses

 

 

 

 

 

 

 

 

 

 

 

 

 

Outside of crew room in safety cabinet

 

 

 

 

 

 

 

 

 

 

Wet Weather Gear

 

 

 

 

 

 

 

 

 

 

 

 

Outside of crew room in safety cabinet

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2. UKIRT:

 

 

 

 

 

 

 

 

 

 

 

 

 

Automated External Defibrillator (AED)

 

 

 

 

 

 

 

 

 

 

Control Room

 

 

 

 

 

 

 

 

 

 

 

 

 

Cryo-Gloves, Goggles and Face Shields

 

 

 

 

 

 

 

 

 

Dome floor

 

 

 

 

 

 

 

 

 

 

 

 

 

Disposable Bag Mask Resuscitator

 

 

 

 

 

 

 

 

 

 

Control room

 

 

 

 

 

 

 

 

 

 

 

 

 

Ear Plugs

 

 

 

 

 

 

 

 

 

 

 

 

 

Coude room locker

 

 

 

 

 

 

 

 

 

 

 

 

Plant room doors

 

 

 

 

 

 

 

 

 

 

 

 

EEV Key

 

 

 

 

 

 

 

 

 

 

 

 

 

In key box outside of control room door leading to hallway

 

 

 

 

 

 

 

 

Emergency Battery Lantern

 

 

 

 

 

 

 

 

 

 

 

Crew room locker

 

 

 

 

 

 

 

 

 

 

 

 

Emergency Blanket

 

 

 

 

 

 

 

 

 

 

 

 

Crew room locker

 

 

 

 

 

 

 

 

 

 

 

 

Emergency Oxygen

 

 

 

 

 

 

 

 

 

 

 

 

Crew room

 

 

 

 

 

 

 

 

 

 

 

 

 

Control room

 

 

 

 

 

 

 

 

 

 

 

 

 

Emergency Oxygen (large cylinder/therapeutic type
      for use with variable flow regulator which is located in the first aid kit)

Coude room

 

 

 

 

 

 

 

 

 

 

 

 

 

Emergency Rations

 

 

 

 

 

 

 

 

 

 

 

 

Crew room locker

 

 

 

 

 

 

 

 

 

 

 

 

Emergency Stand-by Telephone

 

 

 

 

 

 

 

 

 

 

Computer room north wall

 

 

 

 

 

 

 

 

 

 

 

Emergency Stove

 

 

 

 

 

 

 

 

 

 

 

 

Crew room locker

 

 

 

 

 

 

 

 

 

 

 

 

Eye and Skin Emergency Station

 

 

 

 

 

 

 

 

 

 

Plant room

 

 

 

 

 

 

 

 

 

 

 

 

 

Eyewash Bottles

 

 

 

 

 

 

 

 

 

 

 

 

In all first aid kits

 

 

 

 

 

 

 

 

 

 

 

 

Eyewash Station

 

 

 

 

 

 

 

 

 

 

 

 

Crew room

 

 

 

 

 

 

 

 

 

 

 

 

 

Fire Extinguishers

 

 

 

 

 

 

 

 

 

 

 

 

Fire extinguishers are located at various locations

 

 

 

 

 

 

 

 

 

First Aid Kit

 

 

 

 

 

 

 

 

 

 

 

 

 

Crew room

 

 

 

 

 

 

 

 

 

 

 

 

 

Dome extension

 

 

 

 

 

 

 

 

 

 

 

 

Dome floor

 

 

 

 

 

 

 

 

 

 

 

 

 

First Responder Kit

 

 

 

 

 

 

 

 

 

 

 

 

Control room on shelf under log-in book

 

 

 

 

 

 

 

 

 

 

Hard Hats and Bump Caps

 

 

 

 

 

 

 

 

 

 

 

Dome extension

 

 

 

 

 

 

 

 

 

 

 

 

Harnesses and Lanyards

 

 

 

 

 

 

 

 

 

 

 

Dome floor

 

 

 

 

 

 

 

 

 

 

 

 

 

High Voltage Lineman's Gloves

 

 

 

 

 

 

 

 

 

 

Coude room locker

 

 

 

 

 

 

 

 

 

 

 

 

Infection Control Kit

 

 

 

 

 

 

 

 

 

 

 

 

Crew room

 

 

 

 

 

 

 

 

 

 

 

 

 

JAC Safety Manual

 

 

 

 

 

 

 

 

 

 

 

 

Control room

 

 

 

 

 

 

 

 

 

 

 

 

 

Laser Eye Wear

 

 

 

 

 

 

 

 

 

 

 

 

Instrument prep room

 

 

 

 

 

 

 

 

 

 

 

 

Lockout centre

 

 

 

 

 

 

 

 

 

 

 

 

Dome floor on vestibule wall

 

 

 

 

 

 

 

 

 

 

 

Major Injury Kit

 

 

 

 

 

 

 

 

 

 

 

 

Crew room

 

 

 

 

 

 

 

 

 

 

 

 

 

Material Safety Data Sheets (MSDS)

 

 

 

 

 

 

 

 

 

 

 

Dome floor on vestibule wall

 

 

 

 

 

 

 

 

 

 

 
        On line at JAC website











MK Emergency Evacuation Procedure Manual
      (includes EEV Operation Manual & the MK Emergency Procedure Plan)

Control room

 

 

 

 

 

 

 

 

 

 

 

 

 

Respirators

 

 

 

 

 

 

 

 

 

 

 

 

 

Coude room locker

 

 

 

 

 

 

 

 

 

 

 

 

Safety Glasses

 

 

 

 

 

 

 

 

 

 

 

 

Coude room

 

 

 

 

 

 

 

 

 

 

 

 

 

Sleeping Bags

 

 

 

 

 

 

 

 

 

 

 

 

Crew room locker

 

 

 

 

 

 

 

 

 

 

 

 

Spill Kit

 

 

 

 

 

 

 

 

 

 

 

 

 

Coude room

 

 

 

 

 

 

 

 

 

 

 

 

 

Stretcher and Spine Boards

 

 

 

 

 

 

 

 

 

 

 

Outside of instrument prep room

 

 

 

 

 

 

 

 

 

 

 

Wet Weather Gear

 

 

 

 

 

 

 

 

 

 

 

 

Coude room mirror wash locker

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3. Hale Pohaku:
 

 

 

 

 

 

 

 

 

 

 

 

 

 

Automated External Defibrillator (AED) (this is owned by MKSS)

 

 

 

 

 

 

 

In entrance way lobby by the water cooler

 

 

 

 

 

 

 

 

 

 

Emergency Oxygen

 

 

 

 

 

 

 

 

 

 

 

 

JAC office - room 204

 

 

 

 

 

 

 

 

 

 

 

 

JAC terminal room - downstairs

 

 

 

 

 

 

 

 

 

 

 

Emergency Oxygen  (therapeutic type - owned by MKSS)

 

 

 

 

 

 

 

Under the stairs

 

 

 

 

 

 

 

 

 

 

 

 

Emergency Red Phone

 

 

 

 

 

 

 

 

 

 

 

In lobby by the door

 

 

 

 

 

 

 

 

 

 

 

 

Eyewash Bottles

 

 

 

 

 

 

 

 

 

 

 

 

In all first aid kits

 

 

 

 

 

 

 

 

 

 

 

 

First Aid Kit

 

 

 

 

 

 

 

 

 

 

 

 

 

JAC office - room 204

 

 

 

 

 

 

 

 

 

 

 

 

Food and Lodging Manager's office (this one is owned by MKSS)

 

 

 

 

 

 

 

First Responder Kit  (this is owned by MKSS)

 

 

 

 

 

 

 

 

 

Food and Lodging Manager's office

 

 

 

 

 

 

 

 

 

 

Infection Control Kit

 

 

 

 

 

 

 

 

 

 

 

 

JAC office - room 204

 

 

 

 

 

 

 

 

 

 

 

 

Food and Lodging Manager's office (this one is owned by MKSS)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

D. Hurricane and Severe Storms 

    1. Policy
      The cornerstone of JAC's policy is to avoid having staff trapped on the summit by bad weather. We also avoid driving in dangerous conditions wherever possible. This means evacuating the summit sooner rather than later and the procedures below are designed to meet this goal.

    2. Responsibilities

    1. Operations and Safety Coordinator (OSC)

      1. The OSC is always responsible for the decision to evacuate. They shall use the guidelines in Chapter 10 section D (JCMT) or Chapter 10 section E (UKIRT) to make this decision.

      2. If evacuation is impossible the OCS is in charge of the facility.

      3. Complies with MKSS evacuation orders.
        4.  
    2. Other Members of Staff and Visitors

      1. Complies with the decisions of the OSC to evacuate the summit.

      2. Complies with any other instructions given by the OSC if evacuation is not possible.

3. Procedures

    1. The OSC shall monitor windspeed and other conditions and shall make the decision to evacuate.
      2.  
    2. Vehicles: see additional information on driving vehicles under adverse conditions in Chapter 9 section K.
      3.  
    3. If trapped at the summit: If evacuation is not possible then the following procedures shall be followed to protect staff and visitors until a rescue can be mounted:

      1. If at all possible, notify HP, JAC Headquarters, Associate Director JCMT and/or UKIRT Head of Operations of the situation. Attempt to make contact with other summit telescopes to be appraised of their situation. See list of emergency phone numbers in section B above.

      2. Take stock of emergency equipment and other relevant resources. Emergency equipment locations are listed in section C above.

      3. Wait! Do not attempt to evacuate until you are sure it is safe to do so.
        4.  
    4. If, after a severe storm requiring evacuation of the building, damage to the building is suspected or entry appears hazardous, re-enter the building only as directed by the Designated Official.

E. Summit Fire

Note:   Fire alarms are only to be used to alert of fire outbreaks. They are never to be used to attract attention to non-fire related incidents as they are specifically meant to keep other personnel away from the affected area, not to attract them to it.

    1. Policy

Due to the remote locations of the sites and the extra hazards associated with reduced atmospheric pressure, particular care is taken in the design of systems and procedures to avoid fires at the summit. Should a fire occur, the first concern must be for the safety of personnel. This is nearly always best ensured by evacuation. Staff shall only attempt to extinguish a fire where it is obviously safe to do so.

      JAC's policy is that staff and visitors shall not attempt to rescue others, unless it is obviously safe to do so.This is due to experiences in the past in which the rescuers themselves have died in the attempt. Also, staff should not be tempted to save the telescope from fire on the basis that there is no local fire service.

      Note that personnel staying at HP shall follow the MKSS HP policy that is posted in all dorm rooms.


    2. Responsibilities

    1. Persons discovering the fire:

      1. sound the alarm by activating the nearest fire alarm pull station at UKIRT or JCMT.

      2. if possible and safe, use available fire extinguishers to extinguish or contain the fire,evacuate the area, and meet at the emergency assembly area. On arrival they shall inform the OSC of the outcome of their actions.

        • JCMT - to the CSO parking area
        • UKIRT - to the UH88 entrance 

      3. as far as possible, check that all of the staff in the building are aware of the fire and are evacuating. DO NOT attempt to rescue other staff trapped by the fire, unless it is obviously safe to do so.

      4. alert the emergency services - 911 and the Designated Official who is defined in Addendum 1 and the MKSS representative at HP. Use a telephone in one of the vehicles or at another facility.

      5. the use of the Emergency Evacuation Vehicle may be required - see section M in this chapter. 

    2. Persons in the building:

      1. know the fire alarm pull stations locations, exit routes, and evacuation procedures.

      2. promptly evacuate the building via the nearest safe exit.

      3. report to the emergency assembly area. 

    3. OSC:

  1. If it is immediately obvious that the alarm has falsely activated, the OSC is authorised to reset the alarm and inform staff there is no fire threat and evacuation is unnecessary.

  2. In the event that evacuation is necessary, the OSC shall ensure that all personnel have reported to the emergency assembly area. In the event that someone does not report, the OSC shall inform the Site Safety Advisor, failing whom the Chief Engineer, failing whom the Facility Maintenance Manager, failing whom the Designated Official, for further instructions. Under no circumstances can the OSC or any other personnel re-enter the building without authorisation.

  3. If during their evacuation the OSC is able to inspect the fire alarm panel to identify the location of the fire, they should report the location to the Site Safety Advisor, failing whom the Chief Engineer, failing whom the Facility Maintenance Manager, failing whom the Designated Official.

  4. At JCMT, if during the evacuation it is safe to do so, the OSC shall activate the facility electrical shut down button located near the main exit door. 

  5. In the event that the only means of communication be the JAC vehicle phones, the OSC is authorised to access these provided they can safely do so.

  1. Should a person trigger a fire alarm by mistake, they shall contact the OSC immediately and inform them it is a false alarm. If this is not possible before reaching the emergency assembly area, they shall inform them and the re-entry  procedure shall be followed.

3.  Re-entry Procedures

      No personnel shall be allowed to re-enter the building without permission of the Site Safety Advisor, failing whom the Chief Engineer, failing whom the Facility Maintenance Manager, failing whom the Designated Official.

F. Cryogens 

        See emergency plan in Chapter 2 section G


G. Power Outage 

1. Policy

      Power outage does not in itself constitute an emergency, however should a power outage occur while staff are trapped at the summit by bad weather they shall need to be familiar with the emergency generator systems in order to maintain heat and light. 

2. Responsibilities

      All staff at the telescopes shall be aware of the limitations of standby generators.  

3. Procedures

      If the power outage occurs when staff are trapped at the summit then the standby generator shall be used as required. Take particular care in conserving fuel.

H. General Spills 

         See Chapter 2 section H.


 I. Automobile Accident

For general vehicle accident procedures refer to the Vehicle Information Booklet located in the glove compartment of all JAC vehicles.  This information is also located in the JAC password protected page.
    The use of the emergency evacuation vehicle may also be required. See section M in this chapter.

J. Mountain Sickness 

        See Chapter 9 section J for symptoms of acute mountain sickness.

    1. Policy

JAC policy is to err on the side of safety when dealing with actual or potential mountain sickness. All staff are issued with yellow and red pocket sized reference cards which briefly outline symptoms and actions to be taken.

2. Responsibilities

All staff who work above HP must be aware of the symptoms and actions to be taken.

3. Procedures

In all cases where staff are feeling unwell the primary concern must be for their safety rather than for possible loss of telescope time.WHENEVER EMERGENCY OXYGEN IS ADMINISTERED TO ANYONE AT THE SUMMIT, THE PATIENT MUST IN ALL CASES BE IMMEDIATELY TRANSPORTED TO HALE POHAKU. Refer to the lists below for further required actions.  

      1. Minor Emergency

        1. Rest

        2. Administer Oxygen (using fixed flow type emergency oxygen) 

        3. Descend to lower altitude (Hale Pohaku)

        4.  If the telescope is to be closed, notify the TSS of the other JAC telescope.

        5.  When feasible, notify Head of Operations / Associate Director of your telescope.

        6.  If conditions require the patient to be taken to Hilo, they must be taken to the Hilo Medical Center Emergency room, and the Designated Official and Support Astronomer must be informed.

        7. When patients are taken to the Hilo Medical Center Emergency Room, the JAC's medical advisor/high altitude physician (Dr. Djon Indra Lim) must be contacted (telephone number: 969-3884).  He will consult with the Medical Center staff and shall make a determination on the individual's fitness to return to HP/summit.

        8. Individuals cannot return to HP or the summit unless written clearance has been given by Dr. Lim or his  nominated representative. It shall be the responsibility of the Support Astronomer to ensure clearance has been obtained.

      2. Major Emergency (Follow the Mauna Kea Emergency Procedure plan - copies are available as specified in this Chapter section B.)

        1. Examine the victim.

        2. Call 911 with the following information:

          •  your location
          • describe how the illness occurred
          • describe the victim's symptoms
          • indicate the urgency needed for treatment
          • describe the weather conditions
          • establish the primary meeting place (Saddle Road)
          • describe the vehicle used to transport victim

        3. Inform Site Safety Advisor and Designated Official.

      3. Emergency Oxygen

        1. There are two kinds of medical oxygen. One kind is intended for use in emergencies only and is fitted with a fixed flow regulator. It may be administered without EMS advice. The tanks are not particularly large and will not last for very long (up to 30 minutes). The second kind is intended for therapeutic use and is fitted with a variable flow regulator - this will last a long time but can only be used under the guidance of a medical professional such as the EMS staff. At HP, JCMT and UKIRT there are both types; the Emergency Evacuation Vehicle (EEV) has only the variable flow kind. Portable supplemental oxygen (Helios, Oxymatic) units are classified as therapeutic oxygen, thus not allowed at JAC facilities with the following caveat: Individuals from other facilities that have been certified by a suitably qualified physician that they are safe to switch from supplemental oxygen to the high altitude atmosphere of Mauna Kea shall be allowed to use such unit at JAC facilities.

        2. The initial reaction to a medical emergency as outlined above shall involve use of the fixed flow emergency oxygen. This may be administered at staff discretion without reference to any additional medical advice and may be taken with the patient.

        3. Variable flow oxygen supplies are available at HP, JCMT, UKIRT and the EEV. It is mandatory to consult the EMS (911) before use.

        4. Whenever any oxygen supplies are used, inform the Site Safety Advisor so that supplies can be replenished.

 K. Medical Emergencies 

    See the MKSS medical emergency procedure. Copies are kept as Addendum 3 to the controlled hardcopy of this document at JCMT and UKIRT.

    As a reminder, establish a rendezvous area as described in Section B above, when calling 911.

    The use of the emergency evacuation vehicle may also be required. See Section M in this chapter.

L. Bomb Threat 

        See Chapter 2 section J.

In the event evacuation is required, follow the building emergency escape plan in Section P of this chapter.

M. Emergency Evacuation Vehicle (EEV) 

    1. Policy

The EEV is available for use with injured personnel. It shall only be used when it is the quickest way to transport the injured person to a rendezvous with the emergency services. This rendezvous shall have been arranged as part of the 911 call.

       
    2. Responsibilities

Mauna Kea staff shall be aware of the location of the EEV and the operating procedures.

       
    3. Procedures

    1. For full details refer to the MKSS Emergency EvacuationVehicle documentation which is noted in Addendum 4 to the controlled hard copies of this document at JCMT and UKIRT. Additional copies are in the JCMT and UKIRT first aid cabinets.

    2. Before using the EEV, establish whether its use will be beneficial in terms of time saved and the possibility of further injury in transferring the injured person to and from the EEV.

    3. The EEV operation manual is available at all sites and shall be consulted as needed.

    4. Report EEV usage to Mauna Kea Support Services for refueling , cleaning and replacing first aid supplies.

N. Maps 

Note that the precise helicopter landing positions are not completely defined and will vary according to circumstances. This is especially true at summit (site 5) and HP (site 2). Therefore, you should maintain close liaison with the emergency services in order to pin down as closely as possible an agreed landing site for your particular situation.
 
Mauna Kea Observatories Emergency Evacuation Map:
Mauna Kea summit emergency evacuation map


Map of the summit of Mauna Kea:

Mauna Kea Summit map

O. Use of Emergency Telephones 

  1. JCMT and UKIRT Emergency standby telephone

    2. These are to be used with the telephone company lines if the local system has failed. They can be plugged directly into the telephone company line, they cannot be used with the installed system.

    At JCMT the telephone is located in the safety cabinet outside the crew room. Take it to the distribution panel on the left of the main exit (between the exit and the electronics shop), plug it into the jack labelled 935-0852 and use as a normal phone.

    At UKIRT the telephone is located in the computer room, north wall. Plug it into the jack labelled emergency phone line, computer room north wall.
     

  2. JAC Vehicles satellite phones

    3. In an emergency, use the telephone in the vehicle.

P. Building Emergency Escape Plan

1.  Policy

This section covers the emergency escape plan relevant to emergencies that require the evacuation of staff/visitors from the JCMT and UKIRT observatories.

2.  Responsibilities

  1. Employee
    1. Knows the sound of the observatories' fire alarm.
    2. Knows the location of two exits closest to their work area.
    3. Knows the evacuation plans and emergency assembly areas (noted below).
    4. Knows how to use observatories' telephone paging system to alert staff/visitors.

  2. Telescope System Specialist/Work Leader
    1. Checks that all personnel are evacuated from observatory.
    2. Reports whether the observatory has/has not been evacuated to the Site Safety Advisor, failing whom the Chief Engineer, failing whom the Facility Maintenance Manager, failing whom the Designated Official .

3.  Procedures

    At the sound of the fire alarm or telephone paging system alert, immediately evacuate from JCMT/UKIRT as noted below and go to the respective emergency assembly areas:
              - JCMT: CSO parking area
              - UKIRT: UH88 entrance
     
  1. JCMT Basement

    2. Exit the area through the main entrance/exit or through the carousel apron exit by going up the carousel stairs to the carousel floor then climb down the emergency escape chain ladder.
     
  2. JCMT Carousel

    3. Exit through the main entrance/exit by going down the carousel stairs to the basement or through the carousel apron exit, then climb down the emergency escape chain ladder.
     
  3. UKIRT Downstairs Areas  (e.g., Plant Room, Coude Room, Staff Lounge)

    4. The following options apply when evacuating UKIRT from the downstairs areas:
    1. Exit through the downstairs rear exit door.
    2. Walk up the north or south stairs and exit through any of the dome floor level exits.
      3.  
  4. UKIRT Dome Floor Level (e.g., Dome, Control Room, Computer Room, Dome Extension)

    5. The following options apply when evacuating UKIRT from the dome floor level:
    1. Exit through the door closest to your area.
    2. Walk down the north or south stairs and exit through the downstairs rear exit.
Note:  No personnel shall be allowed to re-enter the building without permission of the Site Safety Advisor, failing whom the Chief Engineer, failing whom the Facility Maintenance Manager, failing whom the Designated Official.

EVACUATION MAPS:
See Addendum 12:

Q. Earthquake

Small earthquakes are common on the Big Island, and that should not be allowed to engender a casual approach to seismic damage. The island is one of the most seismically active regions in the world and the potential for severe earthquakes (magnitude 7 +) is significant. Despite efforts to predict them, major earthquakes typically strike without warning. To minimize injury follow these rules:
      • Do not place heavy objects on high shelves.
      • Leave cabinet doors closed.
      • Secure wall-mounted items.
      • Identify safe places in rooms away from windows, bookshelves, lockers.

    1. Responsibilities

    1. Employee

      To be aware of the procedures listed below.
    1. Administration

      Inform staff of earthquake warnings and advise staff of any office closure.

    2. Procedures

      During an earthquake:
      • Remain calm.
      • Hit emergency stop button.
      • Move away from loose objects, bookshelves and windows.
      • Get next to something incompressible, e.g. full file cabinet.

 Post Earthquake

There are several post earthquake responses to earthquakes based on severity at the site. In the event of an earthquake that is large enough to cause concern, e.g. the UKIRT shear pins break, obvious signs (or sounds) of damage, hazardous situations or any other source, the OSC shall consult the Site Safety Advisor to agree the course of action based on an assessment of the severity. Following approval of the Site Safety Advisor, the OSC shall only attempt those activities allowed and that they deem safe to perform, including building entry.

      1. Immediate Response:

      1. Minor-light:

If in doubt, treat earthquake as moderate until told otherwise. Contact the Site Safety Advisor and receive authorization to begin recovery. Recover from earthquake and report any damage to Designated Official/OSC. The telescope post earthquake checklists (JCMT)  (UKIRT) shall be completed before recommencing operations.

      1. Moderate: 

If in doubt, treat earthquake as serious until told otherwise. Evacuate building in accordance with the appropriate building fire procedure. Contact Site Safety Advisor and receive authorization to begin recovery.  Recover from earthquake and report any damage to Designated Official/OSC. The telescope post earthquake checklists (JCMT)  (UKIRT) shall be completed before recommencing operations.

      1. Serious:

If in doubt, treat earthquake as major until told otherwise. Evacuate building in accordance with the appropriate building fire procedure. Do not re-enter building. Report to Designated Official.

      1. Major:

Evacuate building in accordance with the appropriate building fire procedure. Do not re-enter building. Report to Designated Official.

Under no circumstances shall any employee or visitor re-enter the building without proper authorization following a moderate or worse earthquake.

      1. Recovery after a serious or major earthquake:

        1. The facility shall not be accessed before an inspection by an engineering team.

        2. An engineering team shall be mobilized as soon as practical. This shall be organized on similar lines to the snow clearance team.

Note: Island infrastructure damage may significantly delay this response.

        1. The team leader shall be appointed by the Chief Engineer or their designate. The team leader shall be in charge at all times and all staff and visitors, regardless of seniority, shall comply with their instructions.

        2. The team leader shall inspect the external structure of the facility and determine the safety of re-entering the building.

        3. If there is any doubt about the structural integrity entry shall be prohibited until it is deemed safe (external construction experts may be required.)

        4. The team leader shall obtain approval of the Site Safety Advisor before entering the facility.

        5. When the team leader is confident it is safe to re-enter, the team alone shall enter the building and make appropriate inspections, and if necessary, repairs.

        6. If the team leader deems it safe for a clean up operation, the building shall be re-opened to authorized staff and visitors.

        7. Once the team leader is satisfied that the building is suitable to begin operations, the team leader shall inform the Designated Official and on-site responsibility shall pass back to the OSC.

        8. The OSC shall contact the Site Safety Advisor and receive authorisation to begin the telescope post-earthquake checklist.

        9. Telescope post-earthquake checklists (JCMT)  (UKIRT) shall be completed before recommencing operations.
Contact: JAC webmasters. Updated: Tue Apr 2 14:31:13 HST 2013

Return to top ^