- update revision dates 

- add short cut button to emergency phone numbers in Chapter 11 section B2, 3 & 4

- change "bedrooms" to rooms

- Responsibilities: add new "a. Supervisor - Supervisors need to ensure that their staff are aware of, and follow, the procedures below."

- re-alphabetize "b. Employee"

- correct grammar - should read: "When the road is closed to the public but open to facilities only, observatory vehicles will be allowed to pass the roadblock." 

- correct grammar - should read: "Snow removal vehicles have the "right of way". Do not pass them without the operator's attention."

- remove statement (not a procedure)

- 2nd sentence - correct grammar - should read: Assists supervisor in choosing appropriate PPE.

- re-write paragraph for clarification: "Safety at altitude depends on common sense. This dictates that workers on Mauna Kea (MK) - especially newcomers - should acclimatize cautiously and not proceed above Hale Pohaku (HP) if feeling unwell. Staff should be familiar with the symptoms of serious altitude sickness, monitor the condition of fellow workers, and know what action to take if a problem arises. See Chapter 9 section J for a full list of symptoms and Chapter 11 section J for procedures to follow should anyone be affected. Everyone on MK should be aware that altitude can affect the judgement of individuals, sometimes dangerously. Visitors should avoid strenuous activities. Persons with known medical conditions that could affect them at altitude should be discouraged from visiting the summit."

- remove "ATC Staff" from heading (not relevant)

- 1st sentence - change "Section H" to new Section H4 and link. 

- add as last sentence: "This may be accomplished by contacting a cook (if available) or by using one of the 3 contact phone numbers located on the front counter."

All PPARC employees, whether JAC staff or visitors, must have completed a high altitude physical exam prior to traveling above HP. PPARC folks are specifically prohibited from traveling above HP having only signed a medical disclaimer. This is a PPARC requirement to which there are no exceptions."

- correct grammar - should read: "It is recommended that observers coming from sea-level… …OR who plan to stay above HP for more than eight consecutive hours spend at least…"

- correct grammar in 1st & 2nd sentences - should read: "On pre-arranged visits to the summit all visitors must either sign a Medical Alert Disclaimer Form or have prior medical clearance - regardless of the time they intend to spend above HP. The completed form…"

- change for clarification: 

"Tourist and visitors without pre-arrangements who arrive at the summit unannounced may be admitted to the telescope provided that

• the party is not too large to be safely supervised;
• a member of staff is available and willing to be responsible for them;
• they sign disclaimers.

Parties of tourists on MKSS tours… Parties of tourist from commercial tour…"

- 4th bullet - correct grammar: "In extreme circumstances taking the patient to HP or Hilo which may involve closing the facility."

- 1st and last sentences - correct grammar: 

"No one should be left alone in JCMT or UKIRT." 

"There must be enough seats in the available vehicles to accommodate the number of people in the building."

- 4. Exam Frequencies

Age Category / Frequency of Rechecks

   16 - 30                 Every 4 years

   31- 40                  Every 2 years

   41 - over              Every year

- remove quotation marks around "private"

- remove statement: "The use of JAC vehicles is limited to necessary JAC business. The JAC policy statement is:" 

- simplify last sentence to read: "Any damage caused by misuse of the vehicle, may result in disciplinary proceedings."

v. All minor and major vehicle problems must be reported via email to vehicle@jach.hawaii.edu. Major vehicle problems occurring outside of normal working hours must also be reported to the Site Safety Advisor by phone. Phone numbers are listed in the Vehicle Information booklet located in the vehicle glove compartment. Before leaving any potentially unsafe vehicle place a written note in a prominent location (e.g. driver's seat) briefly explaining the situation and hang the "Vehicle Unsafe" tag on the mirror. This tag is located in the vehicle glove compartment.

- 3rd bullet 2nd sub-bullet (reword for clarification): 2-wheel drive vehicles: It is recommended that these vehicles be filled as well. This must be done if there is less than 1/4 tank of fuel.

- simplify last sentence: As a courtesy to the next user you should also fill-up the tank upon returning to Hilo.

• change: "Yes  <40-Use lanyards except on center panel" to "Yes  <30-Use lanyards…" 
• add new row: "Yes 30-40 Center panel without lanyards at staff's discretion."

- change "Access to the catwalk outside daylight hours…" to "Access to the catwalk after dark…"

- correct Summary table for access to the catwalk

• change " Yes <40 OK on walking surfaces, otherwise use fall arrestors" to "Yes <30 OK on walking surfaces…"
• add new row: "Yes 30-40 Use fall arrestor"

- add new: 

"iii. Access to the apron outside the fenced area without fall protection is prohibited unless an approved manwatch procedure is used. Any such procedure must be approved by the Site Safety Advisor and published in the Safety Manual prior to use. All persons accessing the apron upon a manwatch must be trained in the procedure prior to access.The term manwatch refers to an OSHA compliant fall protection method.

- update the "Summary table for access to the apron…" as follows:

1-Fenced area: change both access statements to read: "OK only with great caution and manwatch procedure"

2-Outside fenced area:

No < 20 OK with manwatch procedure

No ³ 20 Only with great caution and manwatch 

               procedure

Yes < 40 Only with great caution and manwatch 

               procedure. Work in such a way as to 

               walk only on cleared area

       ³ 40 Prohibited

- correct grammar: "Always personally inspect the safety equipment before use." (remove "Yourself.")

- remove last sentence: "The pointing must be checked in case it has changed." (not safety related)

- add "/WL" to TSS

- remove diagrams (ESPBs in JCMT basement and control room) (obsolete) 

- 1st sentence - update to read: 

"Access to the roped off area can only be obtained with the permission of the TSS/WL who holds the key."

- 1st sentence - change for clarification:

"The designated snow-crew leader shall be chosen from the list in Addendum 1.

- link Addendum 1

- 2nd sentence - change "person in charge" to "snow-crew leader"

- 1st sentence: move to follow "Warning:…"

- change Warning statement to read: "Warning: No attempt should be made to operate the dome or telescope until these checks have been carried out.

- 2nd bullet - change "damages" to "damage"

- add new bullet: 

• Check for damage to mirror cooling lines

- remove "The pointing must be checked…" (not safety related)

- 1st sentence - correct grammar - should read: "It is the responsibility of the snow-crew leader…"

- 2nd bullet - remove "etc." - should read "… e.g. ladders, boxes, or equipment."

- change "OSHA Manuals" to "OSHA Regulation"

- change sentence to read: "All electrical installations and modifications will be inspected as required by code. The Chief Engineer's interpretation of code requirements shall be final." 

- 1st bullet - change to read: "Contact must be made with the Site Safety Advisor (SSA)."

- 3rd bullet - change to read: "The TSS may choose to replace the fuse under the telephone guidance of the SSA if they are both satisfied that it is safe to do so."

It was decided at the 30th January 2001 Safety Committee meeting that this chapter will be removed from the Safety Manual.

These originally were only available in hardcopy. They were scanned and the tif files are now linked to the table of contents of the Safety Manual.

• Approved safety shoes are highly recommended for all activities above HP other than normal observing.

• Do you have approved safety shoes?

CHEMTREC 1-800-424-9300 or 1-703-527-3887