Modifications to the front and back covers will appear in the hard copy versions only.
 

Chapter	Section
Table of Contents		- omit update dates noted next to the chapter titles (updates are listed in Addendum 2) - shortcut index - correct High winds JCMT & UKIRT link: should read Chapter 10 Sections D4 and E5 - 1.F. correct title to match title in chapter: Relevant Legislation and JAC Policies - 4.C. correct title to match title in chapter: Working Alone in Hilo - Message from the Site Safety Advisor: remove last 2 sentences in 2nd paragraph: Changes to this manual are issued on a complete chapter basis. Each change includes the manual's title page showing the date of the current revision in the bottom right hand corner. The revision record, printed on the Table of Contents page, gives the date of the latest version of each topic, which is also shown on each individual topic page.(not relevant-updating format changed)
1	A1	- Minor grammatical changes to the Health and Safety at Work Statement of Safety Policy at the JAC to be made as follows and will be re-issued upon approval by the Director.  1. It shall be the duty of every employer to prepare, and as often as may be appropriate revise, a written statement of general policy with respect to the Health and Safety at Work of employees and the organisation and arrangements for the time being in force for carrying out that policy and to bring the statement and any revision of it to the notice of all employees.  9. The JAC site has a safety adviser advisor who has been charged to consider, to recommend, monitor, review and to implement any changes which may be necessary to ensure safe working conditions at the JAC.  10. The JAC site has a safety committee which enables free discussion of safety topics to take place between management, members of trade unions, and other safety representatives. The terms of reference and membership of this committee are displayed on the safety notice board. (we no longer have members of trade unions)
1	A2l	- remove etc. in 2nd and 9th bullets
1	C4	List of Safety Training - for clarification, change paragraph to read :  Current list of courses and frequencies follows. Note that training is mandatory for all staff except as noted.  The current courses available in the JAC system are listed below. The frequency of training is determined by the employee's supervisor taking into account Federal and State regulatory requirements. The current requirements for any employee can be found in the JAC Internal Web.  - remove the Frequency column in the table
1	D1	- 1st paragraph, 1st bullet - correct spelling: consciousness - 3rd and 4th paragraphs - combine and update to read (deleted sentences are general procedure rather than safety):  Near misses in which injury was avoided only by good fortune must also be reported to the Site Safety Advisor. Any other incidents in which remedial action could improve safety should be reported to the supervisor or the Site Safety Advisor. Employees will be provided proper guidance and assistance when seeking workers' compensation benefits. The JAC will attempt to provide light duty or alternative work assignments to an employee who is temporarily or partially disabled. Prompt and accurate reporting of work-related injuries/illnesses is a necessary component of effective accident prevention programs. This information is used in evaluating and controlling hazards, fulfilling mandatory recordkeeping requirements, and providing workers' compensation benefits. Workers' compensation reporting forms will be used to collect information for these purposes.
1	D2	- Reporting flowchart/timeline correct to read: Supervisor and Site Safety Advisor: Promptly informs Head of Administration or Designated Official
1	D2a	add Head of Administration: a. Supervisor  Promptly informs Head of Administration or Designated Official JAC and Site Safety Advisor of the accident.
1	D2b	delete numbers 2-4 (not necessary to list procedures)  b. Employee  Reports the incident to the supervisor within 24-hours of its occurrence.  Completes the employee's portion of the applicable workers' compensation form and submits form to the supervisor or the Designated Official JAC within 5-working days of incident.  Provides continuing medical information to the Administration Department in support of the claim.  Keeps the supervisor apprised of the medical condition as it affects the ability to return to either light or full duty.
1	D2d	correct to read: d. Accident Investigation Safety Committee Chairman
1	D2e	correct to read: (deleted sentences-general procedure rather than safety)  e. Administration Department  i. Maintains workers' compensation claim information according to regulations established for Employee Medical File Systems.  Reports incidents to OSHA or HIOSHA if required. (See OSHA 200 form; One or more fatalities, hospitalization of three or more employees or property damage in excess of $25,000 must be reported within 8 hours.)  iii. Head of Administration initiates disciplinary action if appropriate.
1	E3.3	add Note:  3. NUMBERS AFFECTED (N) Note: This means the number of people exposed to the risk)
1	G	2nd sentence - correct spelling: Operational
2	C	2nd paragraph - delete (not safety related):  JAC facilities will be open regardless of weather conditions; however, during adverse conditions such as severe flooding, employees may be dismissed early. Early dismissal will be ordered only by the Designated Official, and will be announced using the P.A. system.
2	C3	delete (not safety related):  3. Non-Attendance at Work Caused by Natural Disasters - JAC Policy Staff are expected to make all reasonable efforts to attend work during inclement weather conditions. However, special paid leave may be granted to a member of staff who is prevented from attending work because of flooding or other natural disasters. Applications for special leave should be addressed to the Human Resource Manager.  In addition it has been agreed that when Civil Defense warnings are issued instructing people to stay off all roads, then staff will not be expected or required to attend work and there will be no loss of pay. Exceptionally, where the instruction limits the number of roads closed then those staff unaffected by the closures or warnings should attend work in the normal way. Staff will also be expected to attend after any instruction to keep off roads is lifted, provided this occurs by 2:00 p.m. Alternately staff have the option of taking annual leave.  Any enquiries about this policy should be directed to the Human Resource Manager.
2	D	1st paragraph, last bullet - delete: etc.
2	D2	delete Checklist following major earthquake: (employees will not be doing this - to be left for the professionals to do)  Checklist following major earthquake:  Check others for injury: assist any injured personnel; emergency help may not be readily available.  Assess damage.  Inspect utilities.  Beware of precipitously hanging objects.  Unplug nonessential equipment until electric circuits have been inspected.  Inspect shelves, wall shelves, and cabinets for sustained damage which may make such items unsafe.  Be careful opening cabinets; contents may have shifted.
2	E2	2nd paragraph replace car park with grassy area:  On hearing the alarm, staff should evacuate the building through the nearest safe route and convene in the car parkgrassy area outside the JAC front entrance.
2	F3	3. Cryogen Accident Checklist  Immediate Treatment - 1st bullet: remove rapidly re-warm (mixed meaning):  Rapidly re-warm Warm contact area by immersion in warm water (approximately 100°F (38°C)), with body heat, or warm air. DO NOT USE AN OPEN FLAME FOR THIS PURPOSE. (NOTE: This procedure is the opposite of the procedure for a burn injury which is to rapidly cool the contact area)
2	G2	remove hyphens in clean-up
2	G2a4iii	add as required (for clarification)  iii. Decontaminate, if necessary, ventilation system, and glassware as required.
2	G3	7th bullet remove peat, peat dams and absorbent pads Use spill kits where appropriate: peat, peat dams and absorbent pads
2	I1b	change heading from: Administration  to: Head of Administration or Designated Official
4	A3a	last sentence - change to read: Defective items will be either repaired before use or disposed of  or scrapped.
4	C1	change first sentence:  from: In general, staff should only work alone when it is safe to do so.  to: Working alone is only allowed when it can be done safely.
4	C2b	delete last part of sentence:  b. Employee - Consults with supervisor as necessary to schedule work done after hours or otherwise in isolation. and to maintain communications during such work periods.
4	C3a	1st sentence - change to read:  a. When working under potentially hazardous circumstances, employees should be are normally accompanied at all times.
4	C3b	change "Late Working Procedures" time from after 6:00 p.m. to after 6:30 p.m. AFTER 6:30 6:00 P.M. WEEKDAYS: EVERYONE IN THE JAC BUILDING AFTER 6:30 6:00 P.M. ON WEEKDAYS SHOULD SIGN IN THE LATE WORKING BOOK LOCATED ON THE SHELF NEAR THE ALARM AT THE REAR OF THE BUILDING. …..
4	C3c	remove this section (general procedure rather than safety)  c. Answering Telephone Calls After Office Hours  Outside of normal office hours the telephones are switched to "night-mode". Incoming calls sound a tone throughout the building.  Staff should always answer incoming calls as they may be from Alert Alarm who monitor building occupancy. Failure to answer the call will result in Alert Alarm sending a security guard or a designated staff member from home to the JAC.  To answer calls in "night-mode" lift the receiver and press the "Pick-Up" button
4	D2a	change sentence to read:  a. Supervisor - Ensures that the policies are implemented by routine inspection of the work place and by allocating sufficient time and other resources to allow them to be carried out accomplished.
4	D3m	keep 1st sentence only (not necessary to list designated smoking areas)  All areas including offices, corridors, toilets, library, conference rooms, staff lounge, laboratories, secretaries area, computer rooms and reception are strictly No-Smoking areas at all times.  To meet the needs of smokers, the area outside the staff lounge and the covered lanai at the rear of Phase 2 are designated areas where smoking is permitted. Staff will be allowed reasonable access to smoking areas during the working day. The practical consequences of this arrangement will be a matter of agreement between staff and their line manager. Line management will be responsible for enacting the policy, and resolving any difficulties which may occur.   Smoking policy at the summit is covered under Chapter 9 section F.
4	E3d	change Site Safety Advisor to Maintenance Manager d. Report all defects such as loose tiles, broken steps, railings and doors immediately to the Site Safety AdvisorMaintenance Manager.
4	E3t	delete: of all office machines t. Jewelry, long hair, and clothing must be kept clear of the moving parts. of all office machines.
4	G1	include as 2nd sentence: definition of contractor:  Contractors are non-JAC staff hired to perform work in JAC facilities.
4	J5c	add in Note: Note: Class 3a laser pointers are banned at the JAC.  (Most common laser pointers fall in this category)
4	J5c ii & iii	reverse order to match J5b ii & iii:  ii. No person should be allowed to stare directly at the laser beam.  iii. The laser beam should not be pointed at any person (especially at their eyes)
4	K1	delete 1st sentence:  Ladders present unique opportunities for unsafe acts and unsafe conditions. Staff who use ladders must be trained in their use, proper selection, inspection and storage. Improper use of ladders has caused a large percentage of accidents in the workplace.
4	K4dv	- remove (not reasonably practicable):  v. do not lean out past the ladder rails in any direction,  - remove last sentence (subjective)  If you have a fear of heights, do not climb a ladder.
10	C2	2. Rules for operation and performance of work at summit facilities without a TSS  - add new a.iii. & re-number: The TSS is not on duty and has changed over the responsibility to the WL. - re-numbered a.v. change to read : Adverse weather conditions are those which may reasonably require either closure of the roof and doors to protect the facility or may reasonably require an evacuation of the facility. The Site Safety Advisor, with the consent of the Chief Engineer, shall determine when adverse weather conditions are in effect.The Site Safety Advisor shall advise the WL via phone when adverse weather conditions are declared or rescinded. - b.i. change to read: The Work Leader (WL) is the person designated as responsible for coordinating the safety and operation of summit facilities. in the absence of a TSS. A WL is required whenever a summit facility is manned and a TSS is not present. - b.ii. change to read: When assigned, a WL is fully responsible for coordinating the safety and operation of a summit facility, just as a TSS would be if present. The WL will coordinate work at the facility, be responsible for ensuring that JAC safety procedures are followed, and have full authority to close and if necessary evacuate the telescope.
11	A2bii	change: 2-weeks to two weeks
11	B3I	add - and UH24: i. UH88 and UH24: 974-4200
11	B4d	change from: d. Gerald Moriarty-Schieven, JCMT Telescope Scheduler  to: d. Remo Tilanus, JCMT Head of Operations
11	B4 new h	add: Gary Davis, Director
11	C1	- 8th bullet - correct spelling: Heated Eyewash Drech Drench Hose Unit - 10th bullet - plural: Emergency Blankets - 24th bullet - add: Hard Hats and Bump Caps
11	C2	23rd bullet - add: Hard Hats and Bump Caps
11	C3	4th bullet - correct location of Emergency Oxygen:  by the first aid cabinet under the stairs
11	D3ci	change: Telescope Scheduler,  to: JCMT and UKIRT Heads of Operations: i. If at all possible, notify HP, JAC Headquarters, and the Telescope Scheduler JCMT and UKIRT Heads of Operations of the situation.
11	J3aiv	change Telescope Scheduler (JCMT) or Head of Operations (UKIRT) to JCMT and UKIRT Heads of Operations: iv. If the telescope is to be closed, notify the Telescope Scheduler (JCMT) or Head of Operations (UKIRT) JCMT and UKIRT Heads of Operations- phone numbers are listed in section B of this chapter.
11	J3b	- change last bullet to iii - change in iii: Telescope Scheduler (JCMT) or Head of Operations (UKIRT) to JCMT and UKIRT Heads of Operations: iii. Inform Head of Administration, Site Safety Advisor and JCMT Telescope Scheduler or UKIRT Head of Operations JCMT and UKIRT Heads of Operations. Home phone numbers are listed in section B of this chapter.  - MKD to do a global search for "Telescope Scheduler" and replace with JCMT Head of Operations
11	M3a	clarify reference:  a. For full details refer to the MKSS Emergency EvacuationVehicle documentation which is kept as noted in addendum 4 to the controlled hard copies of this document at JCMT and UKIRT. Additional copies are in the JCMT and UKIRT first aid cabinets.
	Addendum1	List of Post Holders:  - add new: JAC Fiscal Administrative Assistant: D.M-Okinaka - add new: JCMT Head of Operations: R. Tilanus - add to Designated Official for UKIRT / Head of Operations (will appoint a deputy in his/her absence) - change: JCMT Associate Director to: JCMT Head of Instrumentation
	Addendum 2	- update "Most recent update" column
	Addendum 3	1st paragraph add the eight controlled: This document is now located in the MKSS Mauna Kea Emergency Procedures booklet. The red booklet accompanies the eight controlled hardcopies of the JAC Safety Manual and contains the following information:
	Addendum 4	1st paragraph add the eight controlled: This document is now located in the MKSS Mauna Kea Emergency Procedures booklet. The red booklet accompanies the eight controlled hardcopies of the JAC Safety Manual and contains the following information:
	Addendum 11	Glossary  - alphabetize the list  - add: trolley: dolly -  A low mobile platform that rolls on casters, used for transporting heavy loads.