Chapter

Section

Table of Contents

Remove dates listed on items 16,17, 21, and 22

1
Introduction

A.1.2

- update "GN 04/03" to GN 13/05

2. The general health and safety at work policy of the Particle Physics and Astronomy Research Council is stated in GN 04/03 GN 13/05 of which a copy is posted on the Safety Notice board.

2
Occupant Emergency Plans & Equipmnet Locations - Hilo Only

F.1. & 2.

minor format corrections:
-  "1.a.b.a." corrected to read:  1.a.b.c.
-  "2.1.2.3.4." corrected to read:  2.a.b.c.d.

7
Bloodborne Pathogens
Policy

C.b

- add text  to Employee  Responsibilities:  Employees not having formal first aid training must be instructed to maintain a "hands off" practice in the event of an  emergency. These employees should contact the first aid responder as quickly as possible.

9
Mauna Kea Safety
Policies - General

C.3.a

- change: "take place" to occur: If Ice/Snow/Poor Road Conditions take place occur before your required presence at the summit follow the procedures below.

9

C.3.a.i.

- To help establish the extent of the ice/snow/poor road conditions the following procedures shall be followed:  SCC to review and revise the procedures with regard to the JCMT closure - ACTION 54-1-01

9

C.3.b

- change: "takes place" to occur: If Ice/Snow/Poor Road Conditions takes place occur when you are at JCMT or UKIRT (summit) follow the procedures below.

9

C.3.b.ii

- remove last section of this sentence: Monitor, by both remote and visual inspection, the status of  the weather at the summit. , taking particular notice of the wind speed and wind direction.

9

C.3.b.v

- change/link: Send email to:
               from: road-conditions5@ifa.hawaii.edu
        to : see address in JAC Eyes Only

9

E.2.b.ii

- add or missing to sentence:
  ii. Alerts supervisor if PPE is defective or missing.

9

G.2.d.iii

Note: SMT  will be asked to review this section on  Policy on Stays at High Altitude, Visitors Responsibilities - ACTION 54-2-01: SP

9

K.2.c

- change "Site Safety Advisor" to Fleet Manager

9

K.2.v

- change/link: v. All minor and major vehicle problems must be reported via email to:
               from:  vehicle@jach.hawaii.edu
        to : see address in JAC Eyes Only

9

K.3.b.vii

- change (summit speed limits willl  vary in the near future): 
vii. The summit speed limit is 25 mph. This limit has been set for reasons of safety, comfort and road damage and it must be followed. Follow posted summit speed limits.

9

K.3.b.xiii

- remove last sentence: 
xiii. Be sure that when traveling to or from Mauna Kea you have adequate clothing.  Winter jackets are available for rent at Hale Pohaku.

9

K.3.b.xv

- remove and re-alphabetize (portable cell phones are no longer available)

xv. Portable cellular phones are now provided at our JAC HP office for use as required, for example when using rental vehicles.  Use the sign-out log when you take these phones and log in the date upon return.  Plug the phone back into the battery charger after use.  Do not leave phones in an unattended or unlocked vehicle.  

9

K.3.b.xvi

- re-alphabetize to .xv
- remove "also" from sentence: A portable cellular phone is also available for checkout in Hilo from the receptionist.

9

K.5

- remove reference to portable phones:
"The first recourse if a JAC vehicle breaks down in the night is to summon assistance using the cellular phone. Portable phones are provided at HP for staff or visitors who are worried about the possibility of complete electrical failure in the vehicle.  ..."

10
Mauna Kea Safety Policies:
JCMT and UKIRT

C.2.a.iv

- last sentence: change "repair" to going:
...It is also permissible in suitable weather to leave the facility unattended while personnel repair going to the lunch hut.

10

C.2.b.iv

- remove 1st sentence:
iv. It is expected that the WL will normally be an experienced member of ETS or the Science Staff.  A WL will be assigned for each facility with scheduled work during the engineering scheduling meetings on Friday.  The WL for each day will be shown on the daywork schedule.

10

C.2.b.v

- change 1st sentence to read:
v. It is understood that The WL may change during the day due to the normal needs of summit work.

- change last sentence to read:
   It is expected that the WL leaving the facility will have a face to face meeting with the new WL to discuss on-going activities and safety concerns.

10

C.2.b.vii

- remove entirely (no safety relevance):
vii.The normal workday for shifts with no TSS will be the normal ETS summit workday.  The assigned WL is expected to remain at the telescope until the normal departure time of 4pm. Work that is to continue beyond 4pm must be scheduled in advance.

10

C.2.b.viii

- remove entirely (is duplicate of Section C.2.a.iii.)
viii. If the doors, roof, or dome shutters are to be opened for any reason, for any length of time, under adverse weather conditions the WL must insure that a JAC staff member trained and competent in the emergency closing procedures is present in the facility.

10

C.2.b.ix
(new vii.)

- change "door " to dome:
ix. Under normal weather conditions the door dome shutters or doors and roof may be opened by any qualified person.

10

C.2.b.x
(new viii.)

-change "shall be" to is and "Head of UKIRT" to UKIRT  Associate Director:
x. The JCMT Head of Operations shall be is responsible for determining the qualifications required for operating the telescope at JCMT. The Head of UKIRT UKIRT Associate Director shall be is responsible for determining the qualifications required for operating the telescope at UKIRT.

10

D.3.a

- change link from "D16" to D15:
a. ...(see section D16 of this chapter below)...(see section D15 of this chapter below)

10

D.6

- 2nd sentence: change reference from "section 6" to section 7:
... This is potentially very hazardous and close attention must be paid to the procedures in section 67 below on access to the carousel roof, catwalk, and apron.

10

D.7.a

- remove last sentence: In all cases, JAC policy is to err on the side of safety.

10

D.7.b.i

- change 1st sentence to read:
No member of staff should No one may ever go onto the roof alone.

10

D.7.b.ii.

- change last sentence to read:
ii. .... Access to the centre panel without fall protection may be possible, this is left to the is permissible at the discretion of staff concerned.

10

D.7.b.iv

- change sentence and add new sentence:
iv. If there is ice or snow present, access is allowed in wind speeds up to 40 mph, provided fall protection must be used (full body harness and adjustable lifeline attached to roof panels). must be used. Access to the centre panel without fall protection is permissible at the descretion of staff concerned.

10

D.7.b.v

- remove "then" from sentence:
v. If Ice or snow is present and the wind speed exceeds 40 mph, then access is not allowed.

10

D.7.c.ii

- change sentence to read:
ii. ...If the work involves anything other than walking on the tread plate (for a routine inspection) OR if the wind speed exceeds 30 mph, then fall protection must be used (full body harness and energy-absorbing lanyards) must be used.

10

D.7.c.iv

- change to read:
iv. If an ice or snow is present, staff may access the catwalk in wind speeds up to 30 mph. If the work involves anything other than walking on the tread plate or if the wind speeds exceeds 30 mph, then fall protection must be used (fully body harness and energy-absorbing lanyards) must be used.

10

D.7.d.ii

- remove "then" from 1st sentence:
ii. If there is any overhead icing, then hard hats must be worn for all access to the apron.

- remove "then" from 1st bullet:

• If there is significant icing on the walking surface, then the wind speed limit is reduced to 40 mph.

- change 2nd bullet to read:

• Access beyond the gates is allowed in clear conditions if the walking surface is free from ice and snow in wind speeds up to 50 mph, and fall protection must be used (full body harness and a 3-foot fall restraint lanyard connected to the apron fall restraint cable) must be used.

10

D.8.g

- remove last sentence:
g.  ... Careful thought must be given to how anyone who has fallen will be retrieved!

10

D.8 new i

- add clause on recovery of fall victims reference ACTION 54-02-03: JHT:

9. When a fall occurs, any number of factors can create challenges to the effective rescue of the victim.Weather conditions, physical obstacles, and the condition of the victim can consume time and create hindrances for rescue personnel.  OSHA recommends the following general practices/considerations:
   

• Rescue suspended worker as quickly as possible.
• Be aware of the potentially life threatening risks of orthostatic intolerance and suspension trauma.
• Be aware of signs and symptoms of orthostatic intolerance.
• Be aware that suspended workers who are unconscious or have head injuries are particularly at risk for orthostatic intolerance.
• Be aware of the factors that can increase the risk of suspension trauma.
• Be aware that some authorities advise against moving the rescued worker to a horizontal position too quickly.
•  For more information on orthostatic intolerance and rescue, go to: www.osha.gov/dts/shib/shib032404.html

10

D.9.

- 2nd paragraph: add to sentence: by a competent person
Warning: no attempt shall be made to operate the telescope until these checks have been carried out by a competent person and the Site Safety Advisor has approved any operations

10

D.9. new a

- add new item "a" and re-alphabetize:
a. If earthquake is felt, hit the emergency stop

10

D.9.old c

- remove Observing Checks:

3. Observing Checks
• The current observation shall be aborted.
• Only after visual checks have been completed shall observing recommence.

10

D.13.a

- replace bullet 2 with:

• 1 at the Control Room entrance 1 near CEC PLC (next to control room entrance)

- reword bullet 7 for clarification :

• 3x1 at each of the three carousel bogies which contains a drive unit

- change total number of emergency stop buttons from "20" to 22

1. There are 20 22 emergency stop buttons for the Carousel Azimuth Drive and Antenna Drive.

10

D.14.a

- replace bullets 1 and 2 with:

• 1 at the CEC PLC
• 1 at the Control Room Entrance 1 near CEC PLC (next to control room entrance)

- change total number of emergency stop buttons from "11" to 10

1. There 11 10 emergency stop buttons, which in addition to stopping the Carousel Azimuth Drive and Antenna Drive also stops the carousel roof shutters and main doors.

10

D.23

Note:  SCC to check with Operations if JCMT Observing Floor Drill Press should be retained.  ACTION 54-2-05

10

E.4

- 2nd paragraph: add to sentence: by a competent person
Warning: no attempt shall be made to operate the telescope until these checks have been carried out by a competent person and the Site Safety Advisor has approved any operations

10

E.4. new a

- add new item "a" and re-alphabetize:
a. If earthquake is felt, hit the emergency stop

10

E.4.old c

- remove Observing Checks:

3. Observing Checks
• The current observation shall be aborted.
• Only after visual checks have been completed shall observing recommence.

10

E.6

- add Dome Extension Roof to heading and to "dome exterior/shutter" references in sections a. and b.
6. Access to the Dome Exterior/Shutter/Dome Extension Roof

10

E.8

- 1st sentence-change to read:
There is insulation between the inner and outer dome skins and on the outside of the walls, which should be treated as having fire hazard properties. may have properties similar to insulation that has been involved in summit fires at other facilities.

10

E.9

- remove last sentence:
Do not go into the dome during an observing run without clearance from the TSS. The telescope must be locked out prior to work.

10

E.12.a

- swap 1st and 2nd paragraphs for clarity

10

E.12.c.iii.1

- change to read:

12. Access to the top of the mirror covers

3. Other Fall Protection Measures Considered for this Job
3. Guardrail Systems
1. It is unreasonable and virtually impossible to erect guardrails and toe boards in this location.  Guardrail systems including toe boards cannot be used in this location.

11
Occupant Emergency Plans and Equipment Locations - JCMT and UKIRT

B.5.e

change
  - Andrew Adamson's title from UKIRT Head of Operations, to Associate Director UKIRT
  - Wendy Light, Head of Administration to Stuart Putland, Head of Administration

12
Electrical Safety Policy

Note: This Chapter is currently being reviewed by EGS/TCC. Safety Committee member's comments to be forwarded to EGS.

Addendum 1

List of Post Holders

- change: Head of Administration and Building warden Phase 1 upper - from W.Light to S. Putland
- change: UKIRT Head of Operations to Associate Director UKIRT
- remove: Neal Masuda and Harold Butner from Authorised Equipment Operators lists

Addendum 7

Procedures for Eye Exam Related to VDT Use

Note: SCC to have ILM review  and update ACTION 53-2-06

Addendum 8

Mauna Kea Vehicle Procedures Checklist

- 3rd bullet under the heading "Vehicle Procedures": SCC to reword as there will be no JCMT TSS on duty during the JCMT Shutdown. ACTION 54-1-05
- updated road conditions email address

Addendum 12

Evacuation Maps

Note: SCC to have current maps simplified to show only evacuation routes. ACTION 53-2-09

Safety Manual
Phone Numbers

JAC Eyes Only

change:
 - Andrew Adamson's title from UKIRT Head of Operations, to Associate Director UKIRT
 - Head of Administration from Wendy Light, to Stuart Putland

Back cover

Important Phone Numbers

- Andrew Adamson's title from UKIRT Head of Operations, to Associate Director UKIRT