Chapter

Section

Modifications

1

Introduction

A.1.9

Change the No Smoking Policy to reflect the new State legislation which was introduced in November:

From: 9. The JAC building in Hilo is a designated ‘No Smoking’ area. Smoking is permitted only in safe areas (i.e. away from flammable materials) outside the building. Smoking at the UKIRT and JCMT buildings at the summit is permitted only in designated smoking areas.

To: In compliance with Hawaii State law, smoking is prohibited in all JAC buildings, including the facilities at the summit. In addition, smoking is prohibited within 20 feet of entrances, exits, windows that open, and ventilation intakes that serve an enclosed or partially enclosed area where smoking is prohibited.

1

A.2.f.

Update Safety Committee Members list:

Remove: P. Hirst

Add:  W. Varricattu

1

(new G)

-          Add new:

G. Role of Designated Official

The JAC has a position entitled "Designated Official" and various references to this position are contained in this manual. The Designated Official has overarching responsibility for the management actions and decisions that need to be taken in the event of emergencies or unforeseen incidents such as fires, earthquakes or serious injury/death to personnel. He/she would also be the point of contact for the police/media in the event of a major incident involving the JAC, its staff or its facilities.

The position is normally held by the Director JAC. In his absence off-island, another member of the Senior Management Team (SMT) will be named as the Designated Official. All changes of the Designated

Official are notified to staff by email, and are also held at

http://wiki.jach.hawaii.edu/staff_wiki-bin/wiki/JAC_Designated_Official

-          Re-alphabetize headings that follow i.e.,

Authorised Equipment Operators becomes “H” and Safety Policies for JAC Staff Working Elsewhere becomes “I”

2

Occupant Emergency Plans & Equipment Locations- Hilo Only

E.

E. Earthquake:

SCC to draft earthquake response procedures to add to this section. ACTION 56-2-07

2

F.2.

(new e.)

-          Add to Fire / Procedures:

The first person to observe a fire shall:

e. At the assembly area, report location and details of the fire to the SSA, failing whom the Designated Official, failing whom the most senior staff member.

2

F.2. Table 1

- Change 1^st and 3^rd rows in column 1 under  Selections of Appropriate Fire Extinguishers

From: Carbon Dioxide / (Combustible Wood, Paper, etc.) Good

To:  Carbon Dioxide BC / Combustible Wood, Paper, etc.) Not Effective

3

Personal Protective Equipment

B.1.

2^nd paragraph last sentence – update:

From: All safety footwear shall comply with American National Standards Institute (ANSI Standard ANSI Z41-1991, “American National Standard for Personal Protection – Protective Footwear”.

To:  All safety footwear shall comply with American National Standards Institute (ANSI Standard ANSI Z41-1999, “American National Standard for Personal Protection – Protective Footwear” or most updated standard.  See SSA for additional information.

3

B.4.a.

correct grammar:

a. Personal protective clothing is to include includes approved masks, gloves, safety shoes and hard hats.

3

B.4.j.

Change:

From:  j. Any hard hats with markings or stickers that prevent inspection for defects or damage will be removed from service and disposed of.

To:  j. No markings or stickers that prevent inspection for defects shall be applied to hard hats. Any hard hat with such markings or stickers shall be removed.

3

C

Correct spelling throughout this section:

From: eye wear

To: eyewear

3

C.1.

Eye Protection / Policy:

1^st paragraph - remove last sentence:

Eye protection with side shields is the only type approved for use at the JAC.

3

D.6.iv.

Respiratory Protection Program/Procedures/Selection:

Add spell out of what MSHA stands for: (Mine Safety and Health Administration)

3

E.3.a.

Hearing Conservation Program/Definitions/Decibel (dBA):

Add additional common sound levels to

Table 1: Common Sound Level:

3

E.4.c.v.

Last paragraph - add :As written by OSHA 1910.95 (b)(2) at beginning of sentence

As written by OSHA 1910.95 (b)(2): Exposure to impulsive or impact noise should not exceed 140 dB peak sound pressure level.

5

Compressed Gases, Cryogenic Liquids, Vacuum Equipment

A.2.a.ii

Supervisor responsibilities: add handling compressed gases to end of sentence:

ii. Provides for and requires adequate instruction in the use and maintenance of gas cylinders by all employees handling compressed gases.

5

A.3.

(new b)

General Safe Handling Procedures:

- add new ‘b’ (move from A.6.a): b. Cylinders shall never be dropped or permitted to strike each other violently.

- re-alphabetize

5

A.3.j. (was i.)

Change continuous to direct
j. Where stored in the open, cylinders must be protected from continuous direct sunlight.

5

A.6.a.

- Move to A.3. new b

- re-alphabetize

5

A.9.e.

Empty Cylinders: add to end of sentence: and shall report to supervisor

3. Personnel will not remove the cylinders which are not appropriately marked or which do not have protective valve covers in place, and shall report this to their supervisor.

5

 B.3.b.i.1.

Handling Procedures for Cryogenic Liquids / Protective Clothing: 2^nd  sentence – remove:  to this end

1…. Protective eyewear with side shields shall always be used and to this end JAC will provide protective goggles (suitable for use by those wearing glasses).

5

B.3.b.

(new iii.)

Add new:

iii. Transfer of liquid nitrogen into Lab 20 dewars.

1.       Unattended transferring of liquid nitrogen is prohibited.

2.       If liquid nitrogen overflows onto the extension of the lab 20 dewar, a warning sign must be posted to inform staff to use gloves before handling the dewar.

5

B.3.f.

Emergency/First Aid Procedures for Cryogenic Liquids:

- Correct reference from F to G: See Chapter 2 section G for emergency response.

6

Hazardous Chemicals and Flammable Liquids

A.2.a.iv.

and b.vi.

Correct: Ensure to Ensures

6

A.2.b.iii.

Add MSDS to sentence:

iii. Personal protective equipment is to be used as required by MSDS procedure.

6

D.3.b. & c.

Correct typos:  transport  &  …of contamination

7

Bloodborne Pathogens Policy

C.b.

2^nd bullet, last sentence: change the to a:

These employees should contact a first aid responder as quickly as possible.

7

D.c.viii.

2^nd sentence: remove quotation marks from “patient”:

Use tweezers to remove glass or other sharps from the patient.

9

Mauna Kea Safety Policies – General

F.

Summit Smoking Policy - Change to reflect the new State legislation which was introduced in November:

From: The UKIRT and JCMT are designated No-smoking except and only as follows: - UKIRT: vestibule, JCMT: the carousel, i.e. observing floor level away from the membrane (not in the control room or near SPS batteries)

To:  In compliance with Hawaii State law, smoking is prohibited in all JAC buildings, including the facilities at the summit. In addition, smoking is prohibited within 20 feet of entrances, exits, windows that open, and ventilation intakes that serve an enclosed or partially enclosed area where smoking is prohibited.

9

J.1.

Acute Mountain Sickness / General – 1^st paragraph change:

From: All staff and visitors should be familiar with the signs and symptoms of high altitude sickness. Visitors, or staff experiencing these symptoms should inform the Telescope System Specialist or Work Leader at once. A list of high altitude sickness symptoms follows:

To: All staff and visitors should be familiar with the signs and symptoms of high altitude/mountain sickness. JAC policy is to err on the side of safety when dealing with actual or potential mountain sickness. Visitors, or staff experiencing symptoms should inform the Telescope System Specialist or Work Leader at once. A decision will then be taken on whether the individual should descend from altitude. A list of high altitude sickness symptoms follows:

9

J.2.

Acute Mountain Sickness / Persistent Symptoms  - 1^st paragraph change:

From:  In most cases of mountain sickness the symptoms do not return upon future trips to altitude. The following provisions apply to visitors and staff who suffer from repeated incidents of mountain sickness.

To: In all cases of mountain sickness the decision on whether an individual should descend from altitude rests with the Telescope System Specialist or the Work Leader. Every case must be assessed in the light of the symptoms but particular provisions apply to visitors and staff who

suffer from repeated incidents of mountain sickness:

9

J.2.a

Change:

From: a. Visitors

If a visitor is sick on two consecutive summit trips they shall be instructed to leave the summit and to seek medical advice before returning. A visitor having a history of illness at the summit shall be instructed to leave upon a single new incident of illness.

To: a. Visitors

If a visitor is sick on two consecutive observing runs they shall be instructed to leave the summit and to seek medical advice before returning. A visitor having a history of illness at the summit shall be instructed to leave upon a single new incident of illness unless they have a statement from a medical physician confirming that it is safe for them to continue working if the symptoms are recognized as minor and recurrent.

10

MK Safety Policies: JCMT and UKIRT

D.9 & E.4.

SCC to draft earthquake response procedures to add to these  sections for JCMT and UKIRT. ACTION 56-2-07

11

Occupant Emergency Plans and Equipment Locations – JCMT and UKIRT

B.2.h.

 Change Chemtrec phone number to: 1-800-222-1222

11

B.3.d.

Change IRTF phone number to: 974-4208

11

B.5.d.

-          Replace: Gerald Schieven, JCMT Interim Head of Operations with Remo Tilanus, JCMT Head of Operations/TSS Manager

-          Add: Antonio Chrysostomou, Associate Director JCMT

Addendum 1

Authorised Equipment Operators:

-          Forkift:  add Lenwood Jack and John Kuroda to list

-          All Jib Hoist: remove Jamie Leech and Paul Hirst from list

Addendum 9

-          Update Mauna Kea Winter Logistics with latest copy received from MKSS ref: RAK 11/17/06  Note: Also update MKSS Emergency Booklet

-          Add link to Mauna Kea Observatories Emergency Phone Numbers list – located in JAC Eyes Only

JAC Eyes Only

- Chapter 11 Section B4

Add: Antonio Chrysostomou

Replace: Gerald Schieven, JCMT Interim Head of Operations/TSS Manager with Remo Tilanus, JCMT Head of Operations/TSS Manager

- Addendum 9:

Add: Mauna Kea Observatories Emergency Phone Numbers  list

Remove: Evenings, Weekends: Ron Koehler, MKSS Manager (phone number)

Front Coversheet

Fire. 4.

Change:

From:…designated JAC official…To: …Designated Official…

Medical. 4.

1^st bullet change:

From:  helicopter (be sure to check with Civil Defense, 935-0031 direct)

To: helicopter (call 911)

Important Phone Numbers

Add to JAC NUMBERS list:

-          Simon Craig, Chief Engineer (home phone)

-          Antonio Chrysostomou, Associate Director JCMT (home phone)

-          UKIRT Dome emergency cell phone – 936-2756