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Safety Manual
JAC Health and Safety Manual - Manmods 3: modifications to the safety manual arising from staff comments, etc       Here are the third round of modifications made to the JAC Safety Manual
             as per the JAC Safety Committee Meeting of 31st August 1998
Modifications to the inside and back covers will appear in the hard copy versions only
 
Chapter Section  
Table of contents Insert links for Chapter 14 appendices.
1 A2f
  • Remove J.L.Griffin
1 A2l
  • Remove reference to medical clearance forms. Reason: SSA no longer holds high altitude medical clearance records; they are held by personnel.
1 C3C
  • Remove section. Reason: replaced by new section 4 I below.
1 C 4
  • Existing text, with mods in italics
COURSE TITLE FREQUENCY 
American Red Cross CPR Training Every 2 years since August 1997
American Red Cross Standard First Aid Training Every 2 years; non-mandatory mandatory for nominated staff
Oxygen Regulator Training Summit staff every 2 years, other JAC staff every 5 years
  • Reason for change
To comply with HIOSH 12-62-3.
1 D 2 a 1, b2 
  • Change:
    • replace Administration Department with Designated Official JAC 
  • Reason for change:
    • Clarification
    2 J Change all Staff Lounge room numbers from #6 to #14
    4 C 3 c
  • Existing text, with mods in italics
    • c. Answering Telephone Calls After Office Hours 
    Outside of normal office hours... 
    Staff should always answer incoming calls... 
    To answer calls in "night mode"  
  • phones with "Pick-Up" button: lift the receiver and press the "Pick-Up" button
  • phones without "Pick-Up" button: lif t the receiver and dial "Feature 75" Different arrangements apply in the Central Directorate area.
    		•
    4 F 5 e
    • Add link to Addendum 7
    • Existing text, with mods in italics
    VDT eyewear.  
    iii) If the optician indicates on the form new corrective eyewear is required for VDT use then VDT users may claim an allowance of up to $70(against a receipt) towards the cost of new corrective eyewear.  
    iv) Staff wishing to claim these allowances should in the first instance approach the HR Manager, before any expenses are incurred. 
    • Reason for change:
    To implement SMT policy decision
    4 H 2 c
    • Should be section H 3
    • To reduce confusion
    4 I
    • New section I
      • RENDERING FIRST AID 
    • Policy

      •  
      HIOSH 12-62-3 requires that there is at least one person trained in first aid at each workplace when any staff are present. In order to achieve this at the summit we require staff in the ETS and TSS groups to take first aid training.  
    • Responsibilities
      1. Staff member

        2. Attends first aid training and administers first aid when appropriate. 
      2. Supervisor

        3. Ensures that staff are allowed time to undertake training 
      3. Site safety advisor
      Nominates staff for training in order to comply with the requirements of HIOSH 12-62-2 and 12-62-3. 
    • Note on first aid outside JAC
    We have taken advice on the requirements to render first aid outside the JAC, in order to clarify any possible implied commitments for trained staff. In a letter dated May 20th 1998 from Anna M Elanto-Sneed of Carlsmith Ball Wichman Case & Igichi she stated that "Your employees have no legal obligation to render first aid to persons outside of the workplace. However, if they should voluntarily decide to render first aid to strangers outside of work, they must exercise reasonable care in doing so. Failure to provide first aid correctly could result in a lawsuit against the individual for negligence". 
    • Reason for change:
    To comply with HIOSH 12-62-3.
    5 A3d, A6c,  
    A7d, B3b-d    		 Minor clarifications to wording & numbering sequences. Add link.
    5 A 6 d "... full, inservice, or empty..." 
    • To improve clarity and reflect current practice
    6 A2a: add new #4. Ensure that the proper purchase checks (section 3g) are made before purchasing any potentially hazardous substance. 
    6 A2b: add new #6. Ensure that the proper purchase checks (section 3g) are made before purchasing any potentially hazardous substance.
    6 A3a, A3b Minor modifications to grammar.
    6 A3:
    • add new section: 
    g. Purchase of Potentially Hazardous Substances 
    Check with the site safety advisor before buying any potentially hazardous substances. He will advise upon non-hazardous alternatives, or other alternatives already in our inventory, before clearing any purchase of a new hazardous substance.
    6 A 4 
    • List of Hazardous Substances and Index of MSDS'
    - Update per JHT's instructions (ref: MKD's f:\safehlth\frm\hazmat.doc, 9/8/98)
    6 B1 "All flammable materials chemicals... ...at the end of the day if quantities are above 8 ounces.
    6 C2a1 "...and safely packaged for pick-up by safety personnel..."
    7 A
    • Existing text, with mods in italics
    This policy covers Bloodborne Pathogens (BBP) and Other Potentially Infectious Materials (OPIM) and includes the JAC Exposure Control Plan as required in HIOSH 12-205-4 (a) (1) which is worded the same as 29CFR 1910.1030(c). 
    • Our policy is to follow HIOSH.
    7 D c vi "...infection control kit. The contaminated item should be put into the biohazard bag and taken to Hilo Medical center for disposal. The kit should be taken to Hilo Medical Center for disposal."
    9 K 2 D v
    • Existing text with mods in italics
    2. Responsibilities 
    a,b,c... 
    d. Driver 
    i,ii,iii... 
    v. Should not leave vehicle in an unsafe condition report and if possible repair fault.Any problems with vehicles must be reported to the vehicle scheduler or, outside normal working hours, to the site safety advisor and/or the JCMT telescope scheduler. Before leaving any potentially unsafe vehicle leave a written note in a prominent place (e.g. driver's seat) briefly explaining the situation. 
    • Reason for change
    To avoid repeat of recent situations in which staff have unwittingly driven vehicles already known to have problems.
    10  A
    • Add new text
    Policy on JCMT roof access is discussed in JMCT report number S/001/02. 
    Policy on UKIRT lockouts is discussed in technical report number XXX. 
    • Reason for change:
    So that this information doesn't get lost
    10 C 7 e, f, g, h
    • Existing text
    e. When working on the roof and when fall protection are called for, full body harnesses must be worn on the upper and lower roof panels. It may not be necessary to wear them on the middle roof panel, but this is left to the discretion of the staff concerned.  
    f. On all roof panels use adjustable lifelines connected to the roof eyebolts onto your full body harness back D-ring.  
    g. When working on the catwalk and fall arrestors are called for, they should be of the energy-absorbing kind and should be set to give a maximum fall of 6 feet. They should be attached to a strong part of the structure, not to the handrails. A full harness MUST be worn, with the fall arrestor properly attached. Careful thought must be given to how anyone who has fallen will be retrieved! 
    • Modified text
    e. When working on the roof and when fall protection is called for, full body harnesses must be worn on the upper and lower roof panels. It may not be necessary to wear them on the middle roof panel, but this is left to the discretion of the staff concerned.  
    f. Equipment provided is: 
    • Full body harnesses. Those staff members that use harnesses frequently are provided with their own personal harnesses. Other staff should use the general-use harnesses if they are trained to do so. 
    • Energy-absorbing lanyards. These come in two lengths, 4' and 6', and should be used on the catwalk or antenna backing structure. 
    • Tie-off straps and carabiners. Used to connect to anchorage points. 
    • Adjustable lifeline (Safe-T-Strap Travel Restraint System). These come in two lengths 50' (for the upper roof panels) and 35' (for the lower roof panels). 
    g. WE NO LONGER USE THE STEEL HORIZONTAL LIFELINE THAT STRETCHED BETWEEN THE CAROUSEL ROOF PANELS EYEBOLTS.  

    h. On the upper and lower carousel roof panels use the adjustable lifelines and set them to prevent you from coming near the edge of the roof. This will differ depending on your location on the roof panels. Connect the lifelines to your full body harness D-rings. The side D rings may be used for fall prevention - but note that for fall arrest the back D ring must be used. You may fasten up to two people to each eyebolt by using a carabiner.  

    i. On the upper panel, use the 50-foot lanyards set so as to prevent any possibility of falling off. Normally, only the center eyebolt should be used so that an arc of movement large enough to be useful will not allow a fall. Note that, as an alternate, the 35 foot lanyards at full extension used on the center eyebolt will prevent falls but may not allow access to the very edge of the roof. 

    j. On the lower panel, use the 35 foot lanyards set so as to prevent any possibility of a fall. 

    k. When working on the catwalk and fall arrestors are called for, they should be of the energy-absorbing kind and must be rigged such that the potential freefall is never greater than 6 feet. Avoid working above your anchorage level since an increased free fall distance will result. They should be attached to a strong part of the structure, not to the handrails. A full harness MUST be worn, with the fall arrestor properly attached to the back D ring. Careful thought must be given to how anyone who has fallen will be retrieved! 

    • Reason for change:
    To improve clarity and add some things that were forgotten.
    10 C 9 
    • Existing text with additional text in italics:
    9. Access to the Receiver Cabin & Antenna Backing Structure  
    See also Chapter 13 Appendix 3 for lock-out procedures 
    a. If you are in the receiver cabin when someone starts driving the antenna, hit the emergency stop button which is located on your left hand side as you enter the receiver cabin. Make sure you know where this emergency stop button is as you enter the receiver cabin.  
    b. No visitors are allowed to enter the receiver cabin alone unless they have been shown the location of the emergency stop button.  
    c. For access to the backing structure or electronics racks, see the lockout/tagout procedures in Chapter 13 Appendix 3.  
    d. When climbing on the backing structure if a fall of more than 6 feet is possible you must use an energy-absorbing lanyard and a full body harness. Position the anchorage point and select a lanyard so that the maximum fall is 6 feet and secure it to a solid part of the structure. Fasten the lanyard to the back D-ring of the harness. 
    • Reason for change:
    This was omitted before and is not covered anywhere else.
    10 C 22
    • New section:
    22. Vacuum windows on instruments 
    Certain vacuum windows are very thin and easily perforated. To avoid vacuum implosion, the following precautions are JAC policy: 
    1. Affix the window protective cover when working near it with sharp tools such as screwdrivers. 
    2. Do not use a strong heat gun to defrost the windows. Consult with the instrument engineer or scientist if the window is damp or frosted. 
    • Reason for new text:
    Concern arising during the design process for new instruments
    10 D 1 c
    • Existing text
    c. Anyone arriving at the telescope when there is no TSS present should check for the presence of other staff and MUST sign-in in the log book. If there are other staff present, discuss plans to avoid conflict. 
    • New text
    c. Anyone arriving at the telescope when there is no TSS present should check for the presence of other staff. If there are other staff present, discuss plans to avoid conflict. 
    d. All staff arriving at the telescope must sign-in in the log book in the control room, and sign out on leaving. 
    (renumber following sections) 
    • Reason for change:
    Simpler, in order to avoid confusion - current practice in any case.
    11 B3c & B4a
    • Phone number changes: 
    Gemini: 933-7150 
    Jay Tsutsumi, Site Safety Advisor, 935-7156 (unlisted)
    11 C 1
    • add to JCMT list:
    following Emergency Oxygen: 
    Emergency Oxygen (large cylinder/theraputic type for use with variable flow regulator which is kept in the safety cabinet) 
    - Outside of crew room 
    11 C 2
    • add to UKIRT list:
    following Emergency Oxygen: 
    Emergency Oxygen (large cylinder/theraputic type for use with variable flow regulator which is located in the first aid kit) 
    - Coude room 
    13 A
    • Existing text with mods in italics:
    A. Policy 
    This standard establishes minimum safety requirements for JAC to protect personnel, property, and the environment from events that may be caused by the unexpected energizing or start up of machines or equipment, or release of stored energy during service, repair, maintenance, operation, and associated activities. This will be accomplished by locking out and tagging out energy isolating devices, and otherwise disabling machines or equipment to prevent unexpected energizing, start-up or release of stored energy. Separate measures may need to be taken to prevent damage to equipment. The use of this procedure is mandatory. 
    • Reason for change:
    Suggestion during lo/to training. This whole chapter should be rewritten but in the meantime I want to put this sentence in.
    13 App 3 
    • Existing text:
    These procedures cover certain frequently occurring activities and certain activities in which more than one source of energy may present a hazard.  
    • Additional text:
    Note that for any lockout at JCMT, even ones not covered by these specific procedures, the TSS should be informed and a note should be made on the lockout board. 
    • Reason for change:
    To avoid confusion and thus enhance safety.
    13 App 3 E
    • Existing text, with mods in italics
    1. Inform the TSS of your plans
    2. Apply the lock, as follows:
    • Switch off the antenna elevation power at the lockout and apply a padlock. 
    • Take care not to disturb any of the wrong switches, and DO NOT close the door of the switch panel. 
    • Put the key on the board in the control room and write your name on the board. 
    1. Check that no work will be done on the elevation brake - if in doubt, use elevation locking pin. 
    2. Verify, by attempting to operate the controls, that the elevation drives are disabled. 
    3. When the work is finished, inform the TSS, remove the lockout, check that all the switches are in their nominal positions, remove your name from the board, and verify the drives are working normally.
    • Reason for change
    To avoid accidental switching-off of other telescope systems
    13 App 3 G
    • Existing text with mods in italics:
    G. Access to the plinth, the antenna track, or the antenna azimuth drive motors  
    This procedure applies to any work in which movement of the antenna in azimuth could constitute a hazard, and to any work on the antenna azimuth drive systems. Access to the plinth to check switches, compressor or adsorber status or to switchover the inclinometry cables will not normally require lockout provided it is done by, or under the direct control of, the TSS. 
    1.Inform the TSS of your plans... 
    • Reason for change:
    To avoid unnecessary lockouts which might bring the system into disrepute
    13 App 4
    • New section A
    End of day checks after any of these procedures 
    1. Before leaving UKIRT, you should always double check that any lockouts you have applied have been removed and the systems have been re-energized.
    2. If the TSS on arrival finds that a lockout has been left in place but the member of staff whose name appears on the lock has left, they should take the following action:
    a. Try to contact the member of staff for permission to remove the lockout. (Typically, in a vehicle or at HP.) If they confirm that you may remove the lockout, do so. This will require the use of side cutters or even bolt cutters - do not do it lightly. 
    b. If you cannot contact the member of staff, check to see if the work appears to be complete and that no obstructions have been left in the work area. Do not remove the lockout yet.  
    c. Attempt to contact the Site Safety advisor, failing whom the Chairman of the safety committee, failing whom the Designated Official, for permission to remove the lockout. If none of them can be contacted, or if they are not able to verify that the lockout may be removed, then telescope time will be lost.  
    d. Make sure that the member of staff concerned is informed as soon as possible that the lockout was removed. 
    (renumber following sections) 
    • Reason for change:
    This was omitted from the manual - I simply forgot to put it in.
    13 App 4 F 4 
    (now G)
    • add link and change reference 
    13 App 4 I (now J)
    • Existing text with mods in italics
    2.Steps are the same as is Section G and H and in addition, the shutter power should be locked out at the switch to the left side of the shutter.  
    3.It should also be noted that the fabric windblind poses an inherent danger when one is working in between the shutter arch girders. The 480V to the windblind should be disabled as stated in section G, however, it is still possible for a drive shaft or other component to fail and allow the panel to run down the tracks. Even when the fabric windblind is lowered, it is about 1 foot above the mechanical stops. 
    • Changed cross-references, Eà G, Fà H.
    13  App 4 K (now L)
    • Existing text with mods in italics
    L. Dome drives  
    1.This procedure covers access to the dome drives  
    2.Lockout the power using the castell key system.  
    3.Ensure that other staff at the facility are aware of your plans. During the daytime (no TSS present), make an entry in the log. Take the key out and keep it until you are finished. 
    4.When finished, remove the lockout, ensure that other staff are familiar with your plans, and make and entry in the log if this was a daytime access. Verify that the power is on by moving the dome. 
    • Reason for change:
    To prevent improper re-energization.
    14 App 3 2 a change web reference
      Addendum 1 Name Building Wardens  
    Building warden, Phase 1 lower: Tamara Brown 
    Building warden, Phase 1 upper: Wendy Light or deputy 
    Building warden, Phase 2 : Ian Midson 

    Remove JLG's name from all lists 

    Add DDC to list where applicable (Marge - checking w/NTM, action 3210) 
    Add Jeff Cox, Tomas Lowe, Ed Lundin, Rusty Luthe, 
       Kimberly Pisciotta, Jim Pomeroy to #7- JCMT Starlift-Lift and Park Only list. 
    Add Thomas Lowe, Jim Pomeroy to #2-All Jib Hoist 
    Add Roger Song to #1-Forklift 
    Add Mark Horita, Chris Yamasaki to #4-JCMT Manbasket
      Addendum 2 update to include new addenda on checklist
      Addendum 3
    • MKSS Emergency Medical Procedure
    - replace with updated version dated 06/22/98
      Addendum 7
    • VDT Eyewear - Optician's Form
    - insert current form
      Back Cover
    • Important Phone Numbers
    - change JHT's home phone number (this has been done-mkd)
    - change Gemini Hilo Office & summit phone numbers
     

     

    Contact: JAC webmasters. Updated: Mon Sep 21 09:34:22 HST 1998

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