Chapter

Section

Modifications

Table of Contents

Addendum 7

Title: replace “Optician’s” with Vision Specialist

Addendum 7: VDT Eyewear – Optician’s  Vision Specialist’s Form

Addendum 13

- change title

  from: Addendum 13, Safety Floor Signage

  to    : Addendum 13, Floor Safety Signage

2

Occupant Emergency Plans & Equipment Locations- Hilo Only

E.

E. Earthquake

Remove references to “TSS/WL” and procedures concerning them throughout this section (reference:  ACTION 59-2-01: JHT to re-write this section, as this Chapter is Hilo specific)

4

General Safety and Laboratory Policies

F.5.e.i, ii, iii

Change the wording in these sections for conciseness:

From:

5. Eye Examinations

VDT users will be provided with eye tests and with a provision for any required eye wear under the following rules.

1. When taking an eye test, VDT users shall take a copy of the VDT eye wear form (Addendum 7) for the eye examiner to complete. This will indicate whether corrective eye wear is needed or not. VDT users may claim (against a receipt) for any costs not covered by their insurance with prior approval from the Human Resources Manager.
2. If the eye examiner indicates on the form new corrective eye wear is required for VDT use then VDT users may claim an allowance towards the cost of new corrective eye wear.
3. Staff wishing to claim these allowances shall contact the HR Manager before any expenses are incurred.

To:

7. Eye Examinations

VDT users will be provided with eye tests and with a provision for any required eye wear under the following rules.  

1. When taking an eye test, VDT users shall take a copy of the VDT eye wear form (Addendum 7) for the eye examiner to complete. This will indicate whether corrective eye wear is needed or not.
2. VDT users may claim (against a receipt) for any costs not covered by their insurance. Prior approval to claim these allowances shall be sought from the Human Resources Manager where cost is likely to exceed $200.

5

Compressed Gases, Cryogenic Liauids, Vacuum Equipment

A.7.

(new g.)

Add new - under 7. Pressure Regulators and Needle Valves section g (new regulator inspection/replacement policy)

7. All regulators that have been in service for greater than 10 years shall be disposed of and replaced with a new one. Regulators that are 5-10 years old shall be reconditioned or replaced dependent on the cost. Regulators that are less than 5 years old and are used with corrosive and acid gases shall be reconditioned yearly. 

In non-corrosive applications, base the decision on use and inspections as outlined below:

·         Gauges should read zero when gases are drained from the regulator. If not, they should be replaced.

·         Gas leaking out of the outlet when the regulator is in the closed position is an indication of a seat failure, and the regulator should be reconditioned or replaced.

·         At a given delivery pressure with the cylinder valve open and the outlet valve closed, you should not see a rise in pressure in a 5-10 minute time period.  If you do, the regulator should be reconditioned or replaced.

• Check the regulator for leaks with each cylinder change, or at least on a monthly basis. If leakage occurs around the adjusting knob or handle, the diaphragm could be damaged or contaminated and the regulator should be reconditioned or replaced.

8

General Shop Policies

A.1

1^st sentence: Change ‘will’ to shall

8

A.2.

Correct alphabetical sequence…

a. Supervisor, b. Employee, c. Site Safety Advisor, etc.

8

A.2.d.

Change to lower case “…M mechanical W workshop and H helifier B bay…”

8

A.3.a.

Remove last sentence (superfluous)

3.Shop Procedures Including Helifier and Vehicle Bays

a. Persons entering the shop and helifier bay shall stay within the yellow lined walkways unless explicitly authorized to leave them by the Facility Maintenance Manager. In the vehicle bay and in the helifier bay staff should be aware of potential hazards from metal stock (which has sharp edges). None of these locations are intended to be general access areas.  In addition there is no permanent designated safe access through the vehicle bay. Potential hazards in these areas can be expected to change daily without notice. Personnel should be alert for signs prohibiting entry, which indicate that potentially hazardous machining operations are in progress.

8

A.3.i.

1^st sentence – add 'or' remove (drill, press, jig or bandsaw)

i. Any employee using portable or fixed tools (drill press, jig or band saw) must not wear loose articles (e.g. lanyard and eyeglass retainers), clothing or jewelry.

8

A.3.n.

Replace ‘and’ with until:

n. Air hoses must not be disconnected and until pressure is securely turned off at its  source and they have been bled.

8

A.3.q.

Last sentence – change ‘He is’ to They are:

…He is They are responsible to assure that appropriate safety equipment and procedures are used during this operation.

8

A.3.s.

Change to lower case “…M mechanical W workshop and H helifier B bay…”

8

A.4.c.

Change PSIG to lower case:

c. Acetylene must not be used for welding or cutting at pressures exceeding 15 PSIG psig.

8

B.2.b.

(new v.)

Add new v.:

22.  Uses seat belt when operating vehicle.

8

B.4.i.

Add e.g.

i. Be sure of sufficient head room under overhead installations, e.g. lights, pipes, and sprinkler systems.

8

C.2.a

Add to  Supervisor Responsibilities: lifting equipment, and man-basket

Ensures all operators of hoists, cranes, and manlifts, lifting equipment, and manbasket are properly trained in the operation of the equipment.

8

C.4.b.iii.

Replace: ‘practice’ with activity

iii. The operator shall not engage in any practice activity that will divert attention while actually engaged in operating the crane or hoist.

8

C.4.b.viii.

Last sentence: Replace ‘Prior to re-use of the crane’ with Before the crane is put back into use

… Prior to re-use of the crane Before the crane is put back into use, operating motions shall be checked for proper direction.

8

C.4.b.ix.

Replace ‘lock and tag’ with lockout and tagout

ix. Before the operator performs any maintenance work on the crane, the operator shall lock and tag lockout and tagout the main switch in the de-energized position.

9

Mauna Kea Safety Policies – General

C.3.b.v.

Add Visitor Information Station (VIS Priority line) number for contacting Rangers:

OMKM Ranger        (934-9244)  Emergency (VIS Priority line) 0900-2200
                         cell: (960-2820)  a.m./p.m. patrol
                         cell: (960-3077)  at Visitor Center

10

MK Safety Policies – JCMT & UKIRT

D.9. and E.4

Change reference from ‘Chapter 2, Section E’ to Chapter 11, Section Q

Earthquake response should follow the instructions in Chapter 2, Section E Chapter 11, Section Q in the first instance. Once it has been deemed safe  and the Site Safety Advisor has authorised recovery, the following checklist shall be completed before starting operations:

11

Occupant Emergency Plans & Equipment Location

JCMT & UKIRT

B.4.a.

Change phone number:

From: a. At the Visitor Center:  969-9613

To    :  a. Emergency – Visitor Information Station (VIS) Priority line

                (0900-2200):  934-9244

11

J.3.a.vi.

Add: and Support Astronomers

vi. If conditions require the patient to be taken to Hilo, they must be taken to the Hilo Medical Center Emergency room, and the Designated Official and Support Astronomer must be informed.

11

J.3.a.

(new vii. & viii.)

Add new to Mountain Sickness/Procedures/Minor Emergency:

vii. When patients are taken to the Hilo Medical Center Emergency Room, the JAC's medical advisor/high altitude physician (Dr. Djon Indra Lim) must be contacted (telephone number: 969-3884)  He will consult with the Medical Center staff and will make a determination on the individual's fitness to return to HP/summit.

viii. Individuals cannot return to HP or the summit unless written clearance has been given by Dr. Lim or his nominated representative. It will be the responsibility of the Support Astronomer to ensure clearance has been obtained.

11

J.3.c.i.

Add note regarding supplemental oxygen:

There are two kinds of medical oxygen. One kind is intended for use in emergencies only and is fitted with a fixed flow regulator. It may be administered without EMS advice. The tanks are not particularly large and will not last for very long (up to 30 minutes). The second kind is intended for therapeutic use and is fitted with a variable flow regulator - this will last a long time but can only be used under the guidance of a medical professional such as the EMS staff. Portable supplemental oxygen (Helios, Oxymatic) units are classified as therapeutic oxygen, thus not allowed at JAC facilities. At HP, JCMT and UKIRT there are both types; the Emergency Evacuation Vehicle (EEV) has only the variable flow kind.

11

new Q

Add new section ‘Q’ regarding summit Earthquake responsibilities and procedures.  Ref: ACTION 59-2-01: JHT

13

Lockout/Tagout Policy

A.b.

Replace ‘Volts’ with V

Work involving electric utilities (HELCO) where the voltages are 600 Volts V or greater.

13

E.a.i.

Add to end of sentence: …or authorized contractors

Implementation of lockout/tagout shall be performed only by authorized employees or authorized contractors.

13

E.b.i.

2^nd  & last sentence - Change to read: An exception to this requirement is given in Appendix 1.(Appendix 1 is one exception with 8 requirements)

i. The supervisor shall develop, document and utilize procedures to control potentially hazardous energy when employees are engaged in the activities covered by this policy. Exceptions to this requirement are listed in Appendix 1.  An exception to this requirement is given in Appendix 1. It shall be noted that most maintenance and repairs at JAC will be covered by this one or more of these exceptions.

13

E.c.ii.

last sentence – replace ‘unlocking’ with breaking

Attachment means shall be a one-piece, nylon cable tie which shall be non-reusable, self-locking and non-releasable with a minimum unlocking breaking strength of no less than 50 pounds.

13

F.b.iii.

last paragraph replace contractions:

CAUTION: Intermittently operating equipment such as pumps, blowers, fans, and compressors may seem harmless when dormant. Don't Do not assume that because equipment isn't functioning is not currently operating, it will stay that way.

13

F.c.

add new i. And re-alphabetize:

i. Inform WL/TSS that lockout/tagout devices are going to be removed.

13

F.g.i. & ii.

where it says ‘padlock’ or ‘lock’ replace with lockout/tagout device

13

Appendix 2

#4

add and link: (reference Section F.b. of this chapter)

13

Appendix 2

#7

add and link: (reference Section F.c. of this chapter)

13

Appendix 3

A.2.a.

remove from paragraph: ‘(Typically, in a vehicle or at HP.)’

a. Try to contact the member of staff for permission to remove the lockout. (Typically, in a vehicle or at HP.) If they confirm that you may remove the lockout, do so. This may require use of  a bolt cutter and safety glasses.

13

Appendix 3

K.4.

remove item #4 and re-number – does not pertain to JCMT

4. Put the above keys on the board in the Control Room and write your name,  date, and identify locked out system on the board.

13

Appendix 3

L.4.

remove item #4 and re-number – does not pertain to JCMT

4. Put the above keys on the board in the Control Room and write your name,  date, and identify locked out system on the board.

13

Appendix 4 A.2.a.

remove from paragraph: ‘(Typically, in a vehicle or at HP.)’

a. Try to contact the member of staff for permission to remove the lockout. (Typically, in a vehicle or at HP.) If they confirm that you may remove the lockout, do so. This may require use of  a bolt cutter and safety glasses

13

Appendix 4

C.5., D.6., E.5., G.7., H.4., I.4., J.7., K.6., I.4., M.4., N.7

add to sentence & link:

When the work is finished lockout/tagout removal shall be in accordance with the procedure in section Fc of this chapter and the following specific instructions:

13

Appendix 4

D.6.

add new bullet after 3^rd bullet:

·         verify that the power has been restored,

Addendum 1

List of Postholders

 List of Post Holders – change JCMT Scheduler/TSS Manger:

From: G.Schieven

To: I.Coulson

Authorised Equipment Operators

add to:

1. Forklift:  Ian Campbell

2. All Jib Hoists (JCMT,UKIRT & Hilo): Holly Thomas

10. Exposed live parts between 30V and 150V: Ian Campbell, John Kuroda

remove

- Gerald Schieven from all lists

- AzTEC Group from All Jib Hoist list

Addendum 2

Schedule for review of manual

·         update with true ‘quarters’

·         Addendum 1 to be reviewed at every Safety Manual meeting -separate from Addenda (yearly update)

Addendum 7

VDT Eyewear Form

- 2^nd paragraph, last sentence – add: …where these are expected to exceed $200.:

An estimate of the cost of any prescribed eyeglasses, for which reimbursements will be sought from the JAC, must be submitted for prior approval to the Human Resources Manager where these are expected to exceed $200.

- 3^rd paragraph, 2^nd sentence – remove ‘(Optician)’ (UK & US meanings conflict)

This questionnaire is to be reviewed by your Vision Specialist (Optician), to help determine any effect VDT use may have on your vision. 

Addendum 8

MK Vehicle Checklist

Driving/Vehicle Procedures #22: Make ‘(location of fog light switch)’ stand alone & re-number

Addendum 11

Glossary

Remove from list: ’hand truck’

Addendum 13

Safety Floor Signage

Change title to read: Floor Safety Signage

Introduction, last sentence – add: /Facility Maintenance Manager (for Hilo hazards)

Back Cover

Important Phone numbers

Hardcopies only

Add to OMKM Ranger numbers:

Emergency (0900-2200) 934-9244 (VIS Priority #)