Modifications to the inside and back covers will appear in the hard copy versions only .
 
 

Chapter	Section
Table of contents		Update revision dates
1	A 2 l	Requires entry for respirator records per 3D4c6
1	G	Add new #11:  11. JCMT observing floor drill press
2	E1b	Delete this section (the sign-in book will no longer be collected and used to checked for unaccounted staff) and re-alphabetize.
3	B4e	Include:  electrical technicians
3	B4g	Add:   Note: When personalizing hard hats, use name tags instead of permanent markers. The ink in the permanent markers compromises the strength of the hard hats.
3	C3d	Add brackets for clarity ...(or earlier...)
3	D4b5	Add new #5:   5. Completes the medical evaluation questionnaire.
3	D4C8	Add new #8:  8. Issues medical evaluation questionnaire to employee and submits completed form to medical evaluator.
3	D5b	Add new section b and re-alphabetize sequence:  b. Medical Evaluation  Using a respirator may place a strain on some employees. Therefore, OSHA requires medical testing to ensure an employee is fit to wear a respirator. Each employee required to wear a respirator must complete the OSHA medical questionnaire (standard 1910.134 Appendix C) and submit the questionnaire to a prescribed medical evaluator, who shall determine whether the employee may wear a respirator. The questionnaire shall be administered confidentially and during normal work hours.
4	B3	Add new sub-section f:  f. Parties of visitors for more than one day:  i.Where a party of visitors will be at the JAC (for example to use or commission a new instrument), extra care must be taken that all members of the party are familiar with the relevant safety rules and procedures. The recommended procedure is to require that the visiting team produce an outline plan of their activities and that this is reviewed by the associated JAC staff member. The review need not be long or complex, and particular points to bear in mind are   Who will all the team members be, including those who arrive during the run? How will EVERY member of the team be briefed on safety? The team leader may brief other members, but it has to happen. Are there any special hazards such as cryogens involved? Will there be weekend working involved, and is supervision required? ii.If needed, the assistance of other staff should be sought in carrying out this review.
4	B3:	Add new sub-section g  g. Personal Protective Equipment for visitors  i. Chapter 3 of the manual describes provisions for personal protective equipment (PPE) including safety boots, protective eyewear, hearing defenders, etc.  ii.Visitors who are to be with the JAC for longer than two months will be provided with PPE by their employer or, failing that, by the JAC. Any equipment provided by JAC remains JAC property and should be returned. Visitors of shorter duration will need to make their own provisions unless suitable spare equipment is available at JAC and can be loaned. Note that if suitable equipment is not available then the tasks must not be carried out.
8	A2c4:	Omit: "employees"
8	A3m:	Change "are bled" to "have been bled"
8	A3o	Add to: ... Monday-Friday and all day on holidays and weekends).
8	C4bix	Add sentence:  Further details are given in Chapter 13.
9	C	Replace existing text with the following:  C. Emergency procedures for Ice/Snow/Poor Road Conditions. 1. Policy This section covers emergency procedures involving staff/observers on Mauna Kea. Due to high altitude hazards of Mauna Kea and the possibility of week long storms which make rescue at the summit impossible, staff and observers should be well acquainted with the procedures in this section. 2. Responsibilities a. Employee Maintains awareness of the Ice/Snow/Poor Road Condition procedures. 3. Procedures a. If Ice/Snow/Poor Road Conditions take place before your required presence at the summit follow the procedures below. i. To help establish the extent of the ice/snow/road conditions the following procedures should be followed. If the JCMT has been closed overnight due to bad weather then the nightshift TSS and the dayshift TSS and if possible the UKIRT TSS shall meet at HP around 6:30a.m. and drive to JCMT, if possible. Use a vehicle with studded tires or chains if possible. The TSSs will then survey the road conditions and inspect JCMT, if possible. Follow the Ice and Snow Condition Procedures, Chapter 10C2. The information gained by this survey should be relayed to the Site Safety Advisor, or the designated snow crew leader, if neither are contactable then contact the JCMT Telescope Scheduler at the Hilo Office (during normal work hours) or at their residence (after hours), before 7:30 a.m. The above information should also be given to the MKSS General Manager or his representative. If it is safe to do so, the TSSs may remain at JCMT until the snow crew arrives or may descend to HP and await them there. The TSS should monitor conditions from HP using the JCMT and UKIRT cameras and other sources in order to provide up to date information as required.  ii. If the road closed sign is posted on the road, do not drive past it unless you have clearance from the MKSS General Manager or his representative. iii. Road and weather information will be posted on the message board in the Hale Pohaku Lobby. iv. Once access is available to each of the facilities, an announcement will be made using the HP message board. v. The MKSS General Manager will be available for specific updates to observatory staff at HP (935-7606). vi. The general public will be notified through the summit weather report message machine (969-3218) generally by 6:30 a.m. Public calls to facilities asking about conditions should be referred to this phone number. vii. When the road is closed to the public but open to facilities only official staff in observatory vehicles will be allowed pass the roadblock. viii. Snow removal equipment have the "right of way" do not pass equipment without the operator's attention. viii. If it is recommended that snow chains be used by the MKSS General Manager then staff should install chains. If you are not familiar with installing chains, the JAC Site Safety Advisor can arrange instruction at your request. ix. If weather conditions are such that the MKSS road crew is fighting a losing battle, i.e. the weather is worsening and night is falling, then it serves no purpose for staff and observers to press hard for permission to make access to the facilities. b. If Ice/Snow/Poor Road Conditions takes place when you are at JCMT or UKIRT (summit) follow the procedures below. i. Establish and maintain in a regular way contact with staff in Hilo and with other facilities on Mauna Kea. ii. Monitor, by both remote and visual inspection, the status of the weather at the summit, taking particular notice of the wind speed and wind direction. iii. Staff should position the carousel (JCMT), dome (UKIRT) as follows. JCMT-Position the carousel such that the roof support gantry is diametrically opposite the main entrance (telescope pointing toward UKIRT). Check to see if main shutter doors are secured. UKIRT-Position dome shutter out of the wind.   iv. If because of worsening conditions the decision is made to evacuate the facility, staff should notify others on MK. A phone tree has been established to notify all facilities. Call one member of your group and one from the other group. Ask them to call the rest of the groups. Group A   CFHT   (961-2630)           Gemini (974-2650)            UH 88" (974-4200)           UKIRT  (961-6091)           IRTF   (974-4210)   Group B   KECK   (935-8643)           Subaru (935-5861)           SMA    (933-6990)           JCMT   (935-0852)           CSO    (935-9853) If practicable notify JAC Hilo Office (Site Safety Advisor) of the evacuation and arrange to travel down to HP in a caravan with the other facilities. On arrival at Hale Pohaku staff should contact the Site Safety Advisor, or the designated snow crew leader. v. Report road conditions to MKSS by calling one of the following numbers. Days: MKSS Hilo Office (935-3371) HP (935-7606) Utility Dept. (934-4541)   After Hours/weekends/holidays: HP (935-7606) MKSS General Manager before 10:00p.m. (959-5419) MKSS General Manager after 10:00p.m. leave email (koehler@ifa.hawaii.edu)   This is so that MKSS road crew can be ready to clear the MK summit road as soon as possible. vi. Write road and weather conditions on message board at Hale Pohaku lobby with date, time, conditions encountered and by who. vii. Additional information and winter contact numbers can be found in addendum 3 Mauna Kea Observatories Winter Policies and Procedures. ----------------------------------  Reason for change:  To adopt the new phone tree system and to clarify the procedures for Ice/Snow/Poor Road Conditions
9	G2a	Add paragraph 6:  Note the provisions in this chapter, section J for staff or visitors who suffer persistently from symptoms of mountain sickness.
9	G2b	Add paragraph 5:  Note the provisions in this chapter, section J for staff or visitors who suffer persistently from symptoms of mountain sickness.
9	J	Insert a heading at the start "1. General"  At the end add a new section "2. Persistent symptoms"  In most cases of mountain sickness the symptoms do not return on future trips to altitude. The following provision apply to visitors and staff who suffer from repeated incidents of mountain sickness:           a. Visitors  If a visitor is sick on two consecutive summit trips they should be instructed to leave the summit and to seek medical advice, before returning. As a verification that they have done this, a new medical disclaimer should be signed. Where a visitor has a history of previous illness at the summit then this provision should be invoked after a single new incident of illness.       b. Staff  If a staff member is sick on two consecutive trips to the summit they must seek medical advice - normally from JAC's consulting physician - before returning.
9	K2dv	Change:  JCMT Telescope Scheduler
9	K3cii	Existing text:  ii. Staff who have never driven on the Mauna Kea summit road must complete three round-trips between HP and the summit as a passenger before driving a JAC vehicle on said road.  Modified text:  Staff and visitors who have never driven on the MK summit road should drive at least one round-trip with an experienced driver as a passenger before driving alone. The experienced driver must explain all of the points on the driver's checklist in Addendum 8 and the new driver should keep a copy for reference. If new drivers wish to be driven a short distance before they make the accompanied drive, that wish should be accommodated. For example, the new driver could be driven as far as the first car park and back before driving to the summit.  Add checklist in addendum 8
9	K4ax	Add to listing:  Installation Procedure - tire chains
10	C1c	Existing text with mods in italics  See further information in Chapter 9 section G2c
10	C3	Replace this section with: "This section now covered under 9C."   Reason for change:  This section to be incorporated into Chapter 9C
10	C23	Add new #23  23. JCMT observing floor drill press  The observing floor drill press is provided for use by staff who have limited machine tool clearance but need to be able to carry out small mechanical tasks. Authorised users are listed in Addendum 1. Note that, as with all machine tools, proper protective equipment such as eye protection should be used.
11	B3c	Change Gemini phone number to 974-2650
11	B4e	Change Tom Geballe/phone # to Andrew Adamson, phone 933-9220
11	C1	Insert into JCMT list, below Emergency cellular phone:  Emergency standby telephone  By safety cabinet outside crew room
11	O	Add new section O:  O. Use of Emergency Telephones  1. JCMT Emergency standby telephone  This is to be used with the GTE telephone lines if the local JCMT system has failed. It has to be plugged directly into the GTE line, it cannot be used with the installed system. It is located in the safety cabinet outside the crew room. Take it to the distribution panel on the left of the main exit (between the exit and the electronics shop), plug it into the jack labelled 935-0852 and use as a normal phone.  2. JCMT emergency cellphone  This is for use when the GTE lines are not working. It is located in the electronics shop. It does not need to be plugged in to anything but it will not work from inside the building. To use it, take it to the parking area outside the building.  3. UKIRT emergency cellphone  Located in the crew room at UKIRT, for use when the normal telephones are not working. It works on some days from inside the crew room if you place the antenna on the windowsill. On other days it will have to be taken outside.
11	D3a	change from in Chapter 11 to "this Chapter"
11	J3bii (last bullet)	- change: section A to be "section B"  - change: Administrative Officer to ...relevant Telescope Scheduler
13	Fg2	change: see Chapter 1A2a to "Addendum 1"
13	Appendix 3B1, G2, H2, I2,J2	Reason for change: to clarify the wording of the JCMT LO/TO procedures to make sure that people use the multiple lockout facility. The changes are as follows, in bold:  B. Location of lockouts  1.Carousel azimuth, Roof and Doors: Use the castell key system behind the starlift. Note that the lockout systems use "Slave" keys and "Master" keys. To use them, remove the master key from the lower switch and insert it into the master/slave unit above. Then one or more of the slave keys can be taken out. The master key cannot be returned to the master switch until all slave keys are returned. Put the master castell key into the multiple lockout device and take one of the slave keys to the control room.  G. Access to the plinth, the antenna track, or the antenna azimuth drive Motors   2.Switch off the antenna azimuth power at the lockout and apply a padlock. Switch off the carousel azimuth power at the castell key. Use the multiple lockout facility; do not take the master key. Put the keys on the board in the control room and write your name on the board.  (Same change to H2)  I. Access to the doors  2.Lockout the power to the doors using the castell key lock, put the key on the board in the control room and write your name on the board. Use the multiple lockout facility; do not take the master key.  (Same change to J2)
13	Appendix 4   J 2 & 3	change to read: ...section G & H "above" & ...section G "above"   reason: improve clarity
14	Appendix 2	Replace with amended copy by IP with correction to text in table - Air Pressure in Hilo: should be "1000mBar"   (find revision on: ola/www-public/ets/mech/shared/chap14_app2.htm (reference attachment #12 of 4th Dec, Safety Committee mtg. )
	Addendum 1	- Change Designated Official for UKIRT from T.R.Geballe to A.J.Adamson  - Name Building Wardens   Building warden, Phase 1 lower: (WL to suggest replacement for T.Brown)   - Add new: JAC Visitors Coordinator (WL to suggest appropriate person)  - modify #2. to include Hilo: 2. All Jib Hoists (JCMT, UKIRT and Hilo)  - Add new section 12: JCMT Observing Floor Drill Press   Dwight Chan Rob Christensen Andrew Gushiken Thomas Lowe Neal Masuda Chase Reed Chris Yamasaki - Add new section 13: Hilo Vehicle Lift Sidney Arakaki Vernon DeMattos, Trainer Mark Horita Nash Kobayashi Kevin O'Connell Ed Sison - Head of JCMT Instrumentation is now shared between P.Friberg and H.Matthews  - Head of JCMT software is now N. Rees. (He is also head of UKIRT software).
	Addendum 3	Added "Mauna Kea Observatories Winter Policies and Procedures, October 1998"
	Addendum 8 (new)	Add new: Driver's Checklist
	Back Cover	Important Phone Numbers   - Correct misspelled Medical  - Change: Head UKIRT from Tom Geballe to Andrew Adamson  - Change Gemini summit phone number to 974-2650